Mid-Willamette Valley Community Action Agency · 7 hours ago
Accounts Payable Supervisor
Salem,OR,US
Full-time
Hybrid
Mid, Senior Level
$75K/yr - $99K/yr
6+ years expMid-Willamette Valley Community Action Agency is dedicated to empowering individuals to change their lives and exit poverty. The Accounts Payable Supervisor will oversee the accounts payable operations, ensuring timely processing of invoices and payments while maintaining compliance with organizational policies and financial regulations.
Responsibilities
Oversee Accounts Payable Operations: Manages the day-to-day accounts payable functions, ensuring timely and accurate processing of invoices and payments
Invoice Review and Approval: Reviews all incoming invoices for proper coding, approval, and compliance with the organizational policies and budget allocations
Payment Processing: Ensures all vendor payments are processed properly, including electronic transfers, checks, and other methods as required
Reconciliation & Reporting: Performs regular reconciliation of accounts payable to the general ledger and assist in the preparation of financial reports and audits
Vendor Management: Maintains strong relationships with vendors, resolving any issues related to billing discrepancies, payment delays, or service concerns
Policy Implementation & Compliance: Maintains knowledge of GAAP, OMB Uniform Administrative Requirements, and cost principles of agency grant agreements and awards while applying the information to control accounting functions
Team Leadership & Training: Supervises, mentors, and trains accounts payable staff to ensure efficient operations and professional development
Budget Monitoring: Assists in monitoring departmental budgets and expenditures to ensure adherence to financial constraints and donor restrictions
Data Entry & Documentation: Ensures accurate and organized data entry for all transactions, maintaining clear documentation for future audits and compliance checks
Audit & Compliance Support: Collaborates with internal and external auditors to ensure a smooth audit process and timely resolution of any identified issues
Systems Improvement: Recommends and implements process improvements to improve the efficiency and effectiveness of the accounts payable function
Vendor Payment Analysis: Analyzes payment trends and assist in cash flow forecasting to ensure sufficient funds are available for upcoming payments
Qualification
Required
Bachelor's Degree in Accounting or related field with two years of experience; or
Six years of related experience, including two years of supervisory experience
Prior experience with grant accounting and Federal grant requirements is required
Strong GAAP foundation: accrual accounting, revenue recognition, and grant accounting
Demonstrated skills working with personal computers, databases and accounting software
Proficiency with video conferencing software such as Teams or Zoom, and the ability to lead meetings of small and large groups
High level of integrity and dependability with a strong sense of urgency and results-orientation
Performs data input and utilizes a calculator with speed and accuracy
Prioritizes and organizes work to effectively meet Fiscal deadlines
Successful registration with the Child Care Division in the Central Background Registry
Candidate must pass a comprehensive MWVCAA background screening prior to employment
Candidate must pass pre-employment and random drug/alcohol screenings
Company
Mid-Willamette Valley Community Action Agency
Our Mission: Empowering people to change their lives and exit poverty by providing vital resources and community leadership!
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kaolee Hoyle, CPA
Chief Financial Officer
Robert Hale
Chief Information Officer
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