USA Renovations - A Nationwide Specialty Facilities & Flooring Services Provider · 14 hours ago
Operations Administrative Coordinator
Mesquite, TX
Full-time
Onsite
New Grad, Entry Level
$15/hr - $20/hrUSA Renovations is a nationwide specialty facilities and flooring services provider seeking a driven, detail-oriented Operations & Administrative Coordinator. This role is essential for supporting daily operations, maintaining organized systems, and ensuring smooth administrative processes within the company.
Building MaintenanceConstructionHome Renovation
Responsibilities
Provide administrative support for company systems including Procore, Microsoft 365, Divvy, Coast, MobiClocks, and related platforms
Assist with user setup, permissions, basic troubleshooting, and system organization
Coordinate with internal team members and vendors to ensure systems are maintained and functioning properly
Review employee time punches using Samsara GPS and timekeeping tools
Verify accuracy of time records and publish timecards to Procore
Communicate discrepancies to supervisors for resolution
Manage office supplies, equipment, and vendor relationships (cleaning, maintenance, etc.)
Coordinate office maintenance requests and service scheduling
Set up desks, equipment, and access for new hires
Monitor, scan, and distribute incoming mail and documents
Maintain a clean, organized, and professional office environment
Perform basic administrative tasks in QuickBooks Online
Assist with syncing transactions and organizing records
Contact customers regarding past-due invoices and follow up on collections
Maintain professionalism and accuracy when communicating financial information
Qualification
Required
Prior experience working in a professional office or corporate environment
Strong organizational skills and attention to detail
Ability to follow established processes and respect reporting structure
Professional communication skills (email, phone, in-person)
Comfortable working with multiple software platforms
Reliable, punctual, and able to manage multiple priorities
Preferred
Experience in construction, facilities, or service-based industries
Familiarity with Procore, QuickBooks, or timekeeping systems
Basic understanding of accounting or payroll workflows
Interest in operations, systems, or business management
Benefits
Medica, Dental, Vision, and Life Insurance
Paid Time Off
8 Company Paid Holidays
Profit Sharing
Company
USA Renovations - A Nationwide Specialty Facilities & Flooring Services Provider
USA Renovations , based in Dallas Fort Worth Texas specializes in offering building services backed by a world class team.
Founded in 2009
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Johnathan Carter
Chief Operating Officer
Company data provided by crunchbase