Northwestern University · 1 day ago
Business Administrator 4
Chicago, IL
Full-time
Onsite
Mid, Senior Level
$87K/yr - $98K/yr
5+ years expNorthwestern University is seeking a Business Administrator for the Querrey-Simpson Institute for Translational Engineering for Advanced Medical Systems. The role involves providing leadership in operational excellence, managing financial and business functions, and ensuring compliance with policies and regulations.
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Responsibilities
Tactical implementation of at least 6 of the following
Budget & Financial
Communications & Outreach
Facilities & Safety
Grants & Contracts
Human Resources
Regulatory Compliance
Strategic Planning
Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues
Typically involved in the budget management of numerous research grants
Responsible for payroll, purchasing, travel & entertainment (T&E) transactions & requesting new chartstrings using NU protocol
Prepares faculty salary recovery & summer salary
Creates & monitor recharge centers
Oversees prompt payment of invoices & related research of errors
Monitors open encumbrances & deficit chartstrings
Level II approver in NU Financials
School level approver in FASIS
Routinely reviews & reconciles actual expenses to budget per NU Audit guidelines
Approves funds reallocation within budget as necessary & appropriate
Responsible to stop an expense that is inappropriate or against deficit chartstring
Negotiates with vendors for purchases & leases
Working closely with the Office of Alumni Relations, may actively pursue opportunities for alumni contact & solicitation
Delegates or completes maintenance of alumni lists or database; production, edit &/or distribution of newsletter; &/or management of website, & special events
Monitors area facilities conditions & directs requests to Facilities Management using FAMIS
Maintains key database & security
Works with management to assign staff &/or faculty space including appropriate FM refresh/renovation & furniture purchase
Coordinates set up of furniture, data, phone lines, &/or renovations
Brings requests for building & space improvements to attention of management
Completes appropriate section of annual SIMS survey following NU protocol
Manages the development & communication of department safety plan
Monitors research lab compliance & respond to Risk Management reports
Ensures communication with Principal Investigators (PIs) regarding ISIS participation
Oversees &/or completes pre- & post-award research administration
Utilizes established systems (effort reporting, direct cost charging/SDA, & financial reporting) to ensure compliance with all applicable regulations
Interacts with Principal Investigators (PIs) I to build relationships, transfer knowledge & advise on research policies & procedures
Oversees payroll for research appointments
Ensures faculty completion of effort certification
Provides appropriate training for staff & PIs
Manages implementation of human resource programs, policies, procedures & talent management lifecycle & related mentoring & training
Posts positions to eRecruit, leads the recruitment & selection process
Manages area/unit structure & prioritizes & distributes staff workload
Oversees Performance Excellence plan for each employee & prepares annual review
Manages performance problems, administers leaves, approves timesheets & oversees completion of annual staff Conflict of Interest survey
Recommends complex HR solutions & implements decisions
Institutes departmental policy & implements school & NU policy
Manages implementation of all safety, security & compliance programs & ensures compliance with all applicable federal, state, local & NU laws, regulations, policies & procedures
Develops innovative methods to assist faculty & staff with adherence to grantor compliance programs
Manages & implements strategic operation plans
Reviews plans, meets with leadership & key faculty & staff, & recommends changes & improvements to administrative operations to better meet organizational needs & objectives
Supervises 2 or more staff &/or provide work direction to others
Provides direction to or coordinate administrative effort of staff within or outside of immediate dept or division
Performs other duties as assigned
Qualification
Required
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as business, accounting or related; OR appropriate combination of education and experience
5 years' administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience
Proven communication, interpersonal and analytic skills
Adept at project management. Ability to work under pressure, prioritize and meet deadlines
Demonstrated competency in organization management and financial stewardship
Proactive, energetic, innovative
Ability to work independently and yet is an accomplished team player
Preferred
Master's degree in business administration
Previous management experience in a university environment
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development in all circumstances
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
Digital Journal
2026-01-23
2026-01-11
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