Travis County · 4 hours ago
Records Analyst Associate - Central Warrants
Austin, TX
Full-time
Onsite
Entry Level
1+ years expTravis County is looking for a Records Analyst Associate – Central Warrants to perform and coordinate department records and information management functions. The role involves conducting inventories, developing retention schedules, and consulting with departments and the public regarding records management.
GovernmentInfrastructurePublic Safety
Responsibilities
Receives, authenticates, maintains, disseminates, and tracks departmental records and information. Assigns, oversees, and documents the sealing or destruction of records as mandated by establishing procedures. Provides plain or certified copies of records upon request. Interacts with the general public by handling records requests. Responds to requests in person, by mail, and by telephone in accordance with established policies, procedures and regulations
Examines and evaluates records-management systems to improve existing methods for efficient handling, protection, and disposition of records and information. Reviews records and reports to determine proper media (paper, microfilm), reproduction processes, and electronic data processing required. Recommends changes or modifications in procedures, utilizing knowledge of departmental processes, uniform coding systems and filing methods. Provides policy, procedural, and technical advice on less complex records management issues
Conducts inventories and performs analysis to determine departmental recordkeeping requirements. Evaluates and assesses long-term security of departmental documents and document management systems, implements security goals and objectives in the development and enhancement of electronic workflow and filing systems
Coordinates the conversion of digital images to microfilm and the maintenance of microfilm libraries and inventory. Prepares documents for imaging, operates electronic scanning equipment, and converts scanned material to digital format. Performs image validation to ensure all documents are imaged and indexed correctly. Ensures safety, security, and confidentiality of digitized records
Compiles and maintains statistical reports to track data, extracting and compiling data from multiple databases. Maintains production reports. Edits and inspects documents to ensure the integrity of the document. Implements quality control procedures for all records
Reviews records retention policies and schedules to determine timetables for transferring active records to inactive or archival storage, for reducing paper records to micrographic form, or for destroying obsolete or unnecessary records. Monitors the storage and disposition of records according to approved retention schedules and to ensure compliance with all applicable Federal, State and Local regulations. Coordinates off-site records storage, including contracts with storage providers. Makes technical recommendations relating to the design and operations of off-site records storage
Coordinates special projects (disaster recovery, inventories), serving on committees, as required. May train others in records management procedures
May perform various clerical and administrative tasks involving processing of forms, letters, data entry/retrieval, equipment maintenance and inventory control
Performs other job-related duties as assigned
Qualification
Required
Bachelor's degree in Records Management, Public Administration, Business Administration, Library and Information Sciences or a directly related field AND one (1) year of professional records management, library and information science or management information systems experience
Must achieve TLETS/TCIC/NCIC certification within 6 months of hire date
Knowledge of Federal, State, Local and County laws, rules, regulations and guidelines applicable to records management
Knowledge of sources of information and records, including public databases, governmental statistical data, and official States, County, and City data
Knowledge of standard practices and techniques of records management, including file management techniques
Knowledge of principles and procedures of record keeping
Knowledge of records and Information Management technologies
Knowledge of computer equipment to include word processing, spreadsheets, databases and records management software applications
Knowledge of business letter writing, grammar and punctuation, and report preparation
Skill in interpreting a variety of instructions furnished in written, verbal, diagram, or schedule form
Skill in using basic arithmetic, including calculating figures such as proportions, percentages, areas and volume
Skill in evaluating value and type of documents
Skill in problem-solving and decision-making
Skill in conducting records inventory
Skill in conducting research
Skill in interacting with the public and providing customer service
Skill in both verbal and written communication
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulation
Ability to communicate effectively, present information and respond to questions
Ability to maintain databases
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to apply concepts of basic algebra and geometry
Ability to compile and analyze data, and to write clear and comprehensive reports, business correspondence, and procedure manuals
Ability to establish and maintain effective working relationships with departmental support staff, other County employees and officials, representatives of outside agencies, clientele, attorneys, judges and the general public
Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment
Ability to work any duty shift including days, evenings, nights, weekends, and holidays
Preferred
Any specialized training and/or skills that relate to the position
Benefits
Highly rated retirement plan
Vacation and sick leave
3 personal holidays
12 company holidays
Longevity pay
Tuition reimbursement
Medical, dental, and vision
Free employee health care clinic
Company
Travis County
Travis County is a government entity that manages civic, health, safety, infrastructure, and social services in Texas.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Brandon Rogers
Chief Information Security Officer
Brian Stacy, IPMA-CP
Talent Acquisition Partner
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