University of Denver · 4 hours ago
Executive Assistant, College of Professional Studies
Denver, CO
Full-time
Hybrid
Entry, Mid Level
$65K/yr - $75K/yr
2+ years expThe University of Denver's College of Professional Studies is a leader in adult education, offering career-focused programs for busy adults. The Executive Assistant will provide high-level administrative support to the Dean, managing communications, scheduling, and internal relations to facilitate the work of the College.
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Responsibilities
Manages the calendar of the Dean, communications, travel, and daily workflow, ensuring priorities are addressed efficiently and the Dean is prepared for meetings and events
Provides front-line office support for the Dean’s Suite, including phone and visitor triage, meeting logistics, preparation of agendas and materials, confidential correspondence, and accurate recordkeeping in alignment with University policies
Supports internal communications by drafting and distributing updates and announcements from the Dean to faculty and staff under the Deans direction
Facilitates prompt, professional communication and strong working relationships between the Dean’s Suite and a wide range of stakeholders, including faculty, staff, students, senior leadership, alumni, and external partners; may communicate on behalf of the Dean when appropriate
Coordinates meetings and events for the College of Professional Studies, including donor visits, accreditation site visits, and community events, managing logistics such as scheduling, catering, room reservations, and guest coordination, with day-of support as needed
Tracks and organizes incoming issues, concerns, and requests directed to the Dean, researching background information and preparing prioritized summaries for the Deans review and decision-making, then following up on action items to ensure timely resolution
Supports operational functions for the Dean’s Suite, which may include coordinating performance review processes and managing routine business operations such as supplies and expense reports
Performs other duties that advance the work and mission of the College of Professional Studies and the Dean’s priorities, collaborating with colleagues across the University and modeling professionalism, discretion, and a commitment to inclusive customer service
Creates presentation materials for internal University meetings and events
Prepares and provides monthly and special reports
Qualification
Required
A two-year degree or equivalent training and experience
2-3 years of work experience that is directly related to the essential job functions
Experience providing administrative support in a professional office environment
Experience with the Microsoft suite including Teams and Outlook
Experience using AI tools (such as ChatGPT, Claude, or similar) to support work efficiency and productivity
Excellent written and verbal communication skills, with a focus on clear, professional, and customer-focused messaging
Strong organizational skills with the ability to prioritize multiple tasks and manage competing demands with excellent attention to detail
Familiarity with project management principles and the ability to track tasks, timelines, and deliverables across multiple concurrent projects
Familiarity with project management and collaboration tools (such as Wrike, Asana, Trello, ClickUp, or similar) to organize work and communicate status updates
Strong interpersonal skills and ability to build and maintain effective relationships with stakeholders, including staff, executive and senior leadership, external partners, and vendors
Ability to maintain confidentiality and follow established procedures courteously and professionally
Proven ability to adapt effectively to competing demands and a dynamic, fast-paced environment
Ability to work collaboratively as part of a team with general supervision
Strong work ethic with the ability to manage time wisely, maintain consistent performance, and demonstrate a positive attitude and high ethical standards
Intermediate to advanced skills with Microsoft Office Suite
Strong problem-solving skills and ability to research solutions
Demonstrated ability to achieve high-performance goals and meet deadlines
Preferred
Bachelors degree or equivalent training and experience
4-6 years relevant experience providing administrative assistance that is directly related to the essential job functions
Experience communicating with, and assisting high-level leadership, donors, and external and internal contacts
Experience in higher education or a similar complex environment
Experience with DU systems such as Concur, Banner, Piosphere, Tableau, Momentus, etc
Benefits
Medical
Dental
Retirement
Paid time off
Tuition benefit
ECO pass
Company
University of Denver
The University of Denver is a private research university in Denver, Colorado.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.03MKey Investors
Caring for Denver Foundation
2023-03-29Grant· $0.03M
2021-11-19Grant
Leadership Team
Mark Aoyagi
Co-Director of Sport & Performance Psychology; Professor
Recent News
2025-11-07
2025-11-01
2025-10-25
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