Inside Higher Ed · 5 days ago
Board Operations Specialist (Board of Trustees Office)
Baltimore, MD
Full-time
Onsite
Mid, Senior Level
$63K/yr - $110K/yr
5+ years expInside Higher Ed is seeking a Board Operations Specialist to provide administrative and organizational support to the Board of Trustees. The role involves coordinating various board-related activities, managing logistics for meetings, and assisting with governance-related tasks.
Digital MediaEducationHigher EducationJournalismRecruiting
Responsibilities
Provide administrative and organizational support to Assistant Secretary and SVP and Secretary with regard to Joint Ventures (JVs), including working in coordination with JHHS legal and JHU OGC and F&A, maintaining updated JV rosters, and monitoring deadlines for filling vacancy needs related to JHU designees (requests to fill staff vacancies, etc.)
Liaise with JV Board staff/ secretaries and JHHS legal to maintain updated calendar of JV Board meetings and repository of JV by-laws/corporate governance docs, meeting agendas, materials and minutes
Assist in the JHU appointment process, including maintain JHU appointment process, including internal actions calendar, and update as needed; prepare materials ahead of periodic JHU leadership and Trustee annual review of JHU-designees (annual slate document, nominee bios, etc.); and coordinate and track follow-up items after annual (or ad hoc) roster approvals
Coordinate all details related to new Trustees: orientation (Parts I, II, III) and paperwork
Coordinate details related to outgoing Trustees
Assist Chair onboarding process
Assist Assistant Secretary with managing requests for Trustee information to support grants, as well as for Medicare/Medicaid enrollment and revalidation applications for all states
Assist with memorial files and help with editing memorial memos and resolutions (work with printer on final product and delivery)
Update website and work with Secretary and Assistant Secretary on meeting summaries for website
Assist with setting up community messages and toppers for Board memos as needed
Oversee development and updates of annual Handbook and Directory
Assist in Board special requests, such as, agenda planning and off-site events, tours and speakers: special visitor tours, etc
Coordinate logistics for Board and Committee meetings, dinners, retreats and other events with Events Lead
Manage communication with Trustees on hotel needs, coordinating all Board-related ground transportation and managing communication with Trustees on individual transport needs
Set up meeting notices and confirmations for Board meetings; creating response forms for quarterly meetings
Manage meeting guests and coordination for Full Board and Executive Committee meetings
Work with committee secretaries and presenters on audiovisuals and room layout needs and liaison with Leadership Events Lead
Oversee Sr. Admin. Coordinator in tracking meeting attendance and updating sheets
Assist in scheduling ad hoc Trustee meetings with Sr. Coordinator
As needed, coordinate and plan internal meetings, including the annual Committee Secretaries' Summer meeting (development of templates and due dates calendar) and bi-weekly meetings with the teams supporting institutional Boards (JHM, JHHS, APL)
Meet on a regular cadence with Leadership Programs and Development and Alumni Relations Advisory Board leads for awareness of volunteer leadership engagement
Aid (overseen by Assistant Secretary and Secretary) with setting up Diligent books, and tracking, as well as gathering materials
Edit and track Leadership Briefings for timeline delivery and accuracy
Handle Inaugurations when JHU representative is needed
Manage Professorship Dedications when Trustees are needed to accept
Assist with Consent Agenda follow-up letters to faculty from President's Office
Qualification
Required
Bachelor's Degree
Five years' experience in support of academic, business, research and/or development activities and operations, providing high level administrative oversight, coordination, and advice
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
Research & Development World
2025-05-03
Business Standard India
2025-04-11
Company data provided by crunchbase