Pasona N A, Inc. · 23 hours ago
Administrative Assistant -Japanese bilingual
White Plains, NY
Full-time
Hybrid
Senior Level
$60K/yr - $63K/yr
5+ years expPASONA N A, INC. is seeking an Administrative Assistant with Japanese bilingual skills. The role involves providing comprehensive administrative support, managing the Senior Vice President’s business calendar, and coordinating travel arrangements.
Human ResourcesSmall and Medium BusinessesStaffing Agency
Responsibilities
Manage office supplies (inventory, ordering) and handle mail/shipping
Keep reception and common areas organized (conference rooms, copy room, storage, pantry)
Maintain reception phone directory
Process invoices, corporate card payments, and SVP expense/travel reconciliations
Coordinate catering/refreshments for VIP visits, meetings, and events
Arrange office equipment maintenance and coordinate with building management/engineers
Research/compare vendors and negotiate contracts for cost and quality
Support office activities and emergency preparedness (e.g., fire drills)
Partner with IT to troubleshoot office equipment
Manage electronic documents and handle ad-hoc administrative requests
Qualification
Required
Japanese skills are required
Minimum 5 years of experience in office administration or a related field
Business-level Japanese proficiency
Proficient in Microsoft Office (Outlook, Teams, calendar management)
Intermediate Word/Excel/PowerPoint skills, including formulas and data visualization (charts/graphs)
Strong planning, analytical, organizational, and reporting skills; proactive and detail-oriented
Ability to prioritize multiple tasks, meet deadlines, and maintain high accuracy and integrity
Preferred
Experience in a multicultural office environment preferred
Familiar with SAP Concur, DocuSign, and AI tools (preferred)
Benefits
Bonus
Company
Pasona N A, Inc.
Pasona N A is a staffing and recruiting company that provides temporary staffing and full-time placement services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kenji Furushiro
President and CEO
Sayaka Doi
VP of Strategic IT Partner
Company data provided by crunchbase