Times News Media Group · 11 hours ago
Administrative Assistant
Palmerton, Pennsylvania, United States
Full-time
Onsite
Mid Level
$20/hr - $20/hrPencor Services, Inc. is seeking a friendly and reliable Administrative Assistant to assist at their busy Automotive Service Center. The role involves answering phones, processing vehicle orders, scheduling appointments, and maintaining various accounts, among other administrative tasks.
Information ServicesNewsOnline Portals
Responsibilities
Answering phones
Processing orders for vehicle acquisitions through company purchasing platform
Creating work orders to accurately track vehicle maintenance and repairs
Scheduling Appointments for vehicle maintenance and inspections
Updating database by importing and exporting data from one program to another
Entering Vendor work orders into the system
Maintaining various accounts such as Fuel cards and GPS- adding and removing drivers and vehicles; monitoring speeding etc
Creating and processing monthly invoices in Excel
Maintaining Vehicle Spreadsheets: keeping current for multiple companies
Renewing Registrations
Keeping Insurance Files updated
Filing work orders accordingly
Utilizing QuickBooks
Taking cash and credit payments; processing debits and credits
Notifying customers of credits or late payments
Maintaining petty cash and deposit log
Other duties as assigned
Qualification
Required
H.S. Diploma or G.E.D
Established residency in Pennsylvania
Valid PA Driver's License and good driving record
Proficiency with Microsoft Office Programs; Outlook, Word and Excel
Proficiency using QuickBooks
Proficiency maintaining databases and files (both electronic and hard copies)
Excellent Data Entry Skills
Strong Math Skills
Strong Communication Skills - oral and written
Strong Organizational Skills
Ability to work effectively and professionally in a fast paced environment
Preferred
Proficiency with Fleet Software a plus
Company
Times News Media Group
Today's Times News newspaper can trace its history back over 120 years to the Mauch Chunk Daily Times established in 1883.
Founded in 1883
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase