Inside Higher Ed · 1 week ago
Assistant Director Facilities & Project Management (KSAS Facilities & Planning Mgmnt)
Baltimore, MD
Full-time
Onsite
Director/Executive
$86K/yr - $151K/yr
13+ years expInside Higher Ed is seeking an Assistant Director of Facilities & Project Management to ensure the smooth operation of a large facility across multiple buildings. The role involves overseeing maintenance, renovations, safety compliance, and managing a team of Facilities Managers and Project Managers to align with university priorities.
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Responsibilities
Hire, train, manage, and mentor Facilities Managers (FMs) and Facilities Project Managers (FPM) across KSAS buildings
Provide ongoing feedback, guidance, and development to ensure operational continuity and effective resource use
Develop the skills of the team 'especially in 'wet lab' and instrument-intensive environments' using the EDGE Method (Explain, Demonstrate, Guide, Enable)
Oversee administrative and reporting tasks managed by FMs and FPMs
Supervise administrative staff and student workers supporting the KSAS Facilities Team
Lead weekly team meetings and monthly 'Lunch and Learn' sessions to foster communication and professional growth
Serve as the primary liaison with first responders during facility emergencies (fire, flood, medical, or security)
Ensure timely and accurate dissemination of urgent communications from the Dean's Office or University administration
Manage service requests to internal and external vendors, ensuring minimal downtime for teaching and research operations
Coordinate use of shared spaces such as classrooms, conference rooms, and lab support areas to minimize scheduling conflicts
Partner with the Director of Capital Planning and Facilities Management and JHFRE on all major renovations and capital projects including: The opening and management of new SNF Agora and the Singer Buildings
Renovation and build of 20+ new laboratories for incoming faculty over the next few years
Oversight of increased scope of space planning, construction coordination, infrastructure readiness, internal move planning, and ongoing facilities operations support
Act as project manager for minor renovations and interior refresh projects
Develop and manage operational and capital budgets for assigned projects
Coordinate space modifications, furniture acquisition, and relocation logistics
Ensure efficient use of KSAS funds while meeting stakeholder needs and maintaining project schedules
Ensure compliance with university, local, state, and federal safety and accessibility standards (OSHA, ADA, Fire Marshal, HSE, etc.)
Develop, standardize and implement department-wide Standard Operating Procedures (SOPs)
Collaborate with internal partners such as RSO, OHS, and Campus Security to maintain safe and secure facilities
Conduct and document regular inspections, corrective actions, and safety training
Oversee building security systems, locks, and access hardware, ensuring proper preventive maintenance and documentation
Support accommodations and ergonomic improvements in collaboration with the Office of Institutional Equity and Occupational Health
Oversee all routine maintenance, emergency repairs, and building services, coordinating with JHU Facilities Operations and external vendors
Manage work across mechanical, HVAC, plumbing, electrical, structural, carpentry, custodial, and grounds disciplines
Oversee installation of lab and classroom equipment to ensure system compatibility and safety
Respond to urgent maintenance and service needs to support uninterrupted academic and research activity
Maintain accurate space occupancy records, floor plans, and emergency contact lists
Oversee annual space surveys in collaboration with KSAS Finance and JHFRE
Manage key and J-Card access systems, signage, and directory updates
Oversee procurement processes, including quote solicitation, purchase orders, and invoice processing
Maintain equipment and furniture inventories, forecasting maintenance and replacement needs
Support the development of reports, data, and forecasts related to facilities operations and physical plant costs
Qualification
Required
Bachelor's Degree, preferably in Architecture, Engineering, Construction or Business Management
Thirteen years project management experience with a proven track record of delivering successful major capital projects ($150M+) and providing excellent customer service to internal and external clientele
Proficiency in computer systems, project management tools, and space management platforms (e.g., Archibus, FAST)
Strong communication and interpersonal skills across all organizational levels
Ability to remain composed, professional, and solutions-focused under pressure
Demonstrated ability to manage without direct authority in a complex, decentralized environment
Ability to interpret architectural drawings, specifications, and blueprints
Thorough understanding of compliance standards and facility safety protocols
Broad technical knowledge of building systems and infrastructure
High level of discretion and confidentiality when handling sensitive projects and personnel matters
Preferred
Master's Degree in a related field
Experience in higher education or a large research environment
OSHA 30-Hour Certification preferred
Facilities Management Professional (FMP/CFM)
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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