York Law Corporation · 23 hours ago
HR and Office Administrator
1111 Exposition Boulevard building 500, Sacramento, CA, USA
Full-time
Onsite
Mid Level
$31.25/hr - $38.46/hr
3+ years expYork Law Corporation is a legal firm seeking an HR and Office Administrator to manage recruitment and office administration tasks. The role involves overseeing the full-cycle recruitment process, maintaining the Applicant Tracking System, and supporting employee onboarding and compliance with California employment laws.
Law Practice
Responsibilities
Manage full-cycle recruitment for legal, administrative, and operations roles (job postings, screening, phone screens, coordination with managers, interview scheduling)
Maintain and optimize the Applicant Tracking System (ATS), ensuring accurate candidate data and timely status updates
Conduct initial candidate assessments and recommend qualified candidates to hiring teams
Coordinate interviews, follow-up communication, reference checks, and offer logistics
Develop skills-based competency tests for applicants
Partner with the BOM to assess staffing needs and hiring timelines
Support employer branding efforts, including posting roles across multiple platforms and managing candidate engagement
Assist with onboarding, orientation, I-9 completion, and new hire documentation
Supports the BOM in assisting with time and attendance, payroll and benefits
Ensure compliance with California employment laws
Oversee onboarding, orientation, and documentation for new hires
Support BOM in the training and development programs to support continuous team upskilling and competency using the LMS
Draft and circulate internal memos (policy updates, events, compliance reminders)
Coordinate staff events, recognition programs, and morale initiatives
Pull and prepare operational, HR, and performance-based reports from internal systems
Monitor employee workload, case flow, and productivity metrics using case management and reporting tools
Identify performance trends, bottlenecks, and opportunities for process improvement
Maintain and oversee dashboards used by leadership to assess team performance and organizational health
Administer the Learning Management System (LMS), ensuring content accuracy, enrollment, tracking completions, and reporting on training compliance
Upload, update, and organize training modules, SCORM files, and internal content
Support the BOM and department leads with training coordination and competency tracking
Manage vendor relationships, including contracts, renewals, and service performance
Coordinate building maintenance, office supplies, equipment servicing, and general facility operations
Ensure timely invoice processing and expense tracking for all office-related vendors
Provide day-to-day support to employees and help resolve administrative or operational issues
Assist the BOM with employee management tasks including performance tracking, corrective follow-up, accountability support, and record-keeping
Draft internal communications such as memos, updates, reminders, and policy notices
Supervise inventory levels and coordinate the procurement of office and building supplies
Support the BOM to maintain, troubleshoot, and ensure optimal functioning of legal case management software and portals
Help plan staff meetings, events, recognition initiatives, and culture-building activities
Data hygiene: Check for missing fields or incorrect entries in case management and HR systems. Maintain standard operating templates (letters, discovery responses, onboarding checklists). Maintain clean, accurate data in case management, HR, ATS, LMS, and internal systems
Ensure compliance with California employment laws and internal policies
Manage calendars, including scheduling of firm-wide meetings, interviews, training sessions, deadline monitoring, and client appointments, while coordinating attorney availability and resource allocation
Help enforce data-governance practices (confidentiality, role-based access, retention) across Ops/HR systems, support audit readiness
Qualification
Required
Associate degree required; Bachelor's degree preferred
3 years recruiting experience (legal industry strongly preferred)
Proficiency with recruiting platforms (LinkedIn, Indeed, ZipRecruiter, etc.) and experience working with recruiting agencies
Prior experience in recruiting, office administration, HR support, and operations
Strong reporting skills; comfort pulling, interpreting, and presenting data
Experience with HRIS, ATS, LMS, reporting and productivity systems
Excellent written and verbal communication skills
Strong organizational, time-management, and multitasking abilities
Knowledge of legal case management systems and workflows
Ability to work in a high-volume, fast-paced legal environment
Preferred
Experienced with SHRM-based HR practices and Lean Six Sigma methodologies
Knowledgeable in legal terminology and civil litigation case management
Experience in a law office (California-based and civil litigation is preferred)
Experience managing employees or overseeing workflow is a plus
Works well independently and within teams in high-paced legal environments
Provides constructive feedback to enhance accountability and results
Company
York Law Corporation
We advocate and fight for victims of nursing home abuse and neglect, seriously injured personal injury victims and their families, employees who have been fired for whistleblower activities and employees for wage and hour violations.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase