Inside Higher Ed · 13 hours ago
Sr. Administrative Coordinator (Health Behavior & Society)
Baltimore, MD
Full-time
Hybrid
Mid, Senior Level
$21.25/hr - $36.90/hr
4+ years expInside Higher Ed is looking for a Senior Administrative Coordinator to provide essential support to the Department Chair and Administrator. The role involves managing office activities, budget administration, and complex project support to ensure the department's operational efficiency.
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Responsibilities
Plan, support, and organize daily activities of the office, unit or program
Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders
Manage team and/or assigned leaders' calendars; plan and schedule meetings and coordinate associated logistics
Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development
May represent department management in appropriate circumstances within the scope of the position's responsibility and purview
Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials)
Coordinate purchasing processes; process various department bills and reconcile accounts
Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items
Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance
May serve as the liaison or office contact with facilities or other service providers
Identify and resolve administrative problems and issues
Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements)
Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies
Develop and produce reports
Assist with preparation of presentations
Assist with planning special events/functions, including workshops, conferences, etc
Coordinate preparation, set up and logistics for department/office events/functions
May perform some non-routine and confidential administrative functions
Coordinate work assignments of students and/or temporary office support, as needed
Other duties as assigned
In addition to the duties described above Perform HR ticketing and tracking for Students, Staff, and Faculty in direct support and in collaboration with the department administrator
Process financial transactions related to special projects and meeting support. This includes purchase orders, check requests, P-Card transactions, and tracking
Participate in department administrative and finance meetings
Qualification
Required
High school diploma or graduation equivalent
Four years of related experience
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula
Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint
Calendar Management - Intermediate
Event Coordination - Intermediate
Financial Administration - Intermediate
Interpersonal Skills - Intermediate
Meeting Coordination - Intermediate
Office Procedures - Intermediate
Oral and Written Communications - Intermediate
Organizational Skills - Intermediate
Project Management - Developing
Report Writing - Intermediate
Preferred
Experience with SAP, purchase orders, check requests
P-Card familiarity
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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