Graham Inc. · 4 days ago
Executive Secretary Administrative Assistant
Alexandria, VA
Full-time
Onsite
Mid LevelGraham Inc. is seeking an Executive Secretary Administrative Assistant to provide comprehensive administrative and analytical support to the National Science Foundation's Office of Legislative and Public Affairs. The role involves managing correspondence, drafting policies, maintaining document libraries, and delivering metrics support to enhance operational efficiency and compliance with federal standards.
Staffing & Recruiting
Responsibilities
Draft and edit of correspondence and official issuances for internal and external distribution
Maintain a style guide that aligns with the NSF brand
Draft, review, and edit agency wide policies, memos, and other documents
Develop and document standard operating procedures
Maintain and organize document libraries
Accurately enter information into databases/tracking systems
Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets
Draft email responses and general correspondence on behalf of the client
Qualification
Required
Provide comprehensive administrative, executive, programmatic, and analytical support
Manage calendars, correspondence, meetings, document workflows, databases, and stakeholder communications
Maintain a high level of professionalism, discretion, and responsiveness in a fast-paced federal environment
Support routine operational needs such as travel and training coordination, metrics reporting, document management, and maintenance of templates and distribution lists
Draft, edit, and manage official correspondence, agency-wide policies, and issuances
Maintain style guides aligned with NSF branding
Develop and document standard operating procedures
Manage organized document libraries
Ensure consistency, clarity, and compliance across internal and external communications
Support leadership with high-quality written materials that meet federal plain language and Section 508 requirements
Provide specialized administrative and writing support for the Sexual Assault and Harassment Prevention and Response (SAHPR) Program
Support the development, review, and maintenance of policies, procedures, guidance documents, FAQs, and other materials related to sexual assault and harassment prevention and response
Conduct research and analysis, perform rigorous editorial reviews, and produce clear, accurate, and audience-appropriate communications
Deliver metrics and analytics support to evaluate the effectiveness of NSF's communications, outreach, and engagement efforts
Collect and analyze data from digital platforms, media monitoring tools, and stakeholder engagement activities
Develop dashboards and reports for leadership
Translate complex data into actionable insights
Collaborate closely with communications staff to ensure metrics inform strategy, improve performance, and enhance engagement across diverse stakeholder audiences
Draft and edit correspondence and official issuances for internal and external distribution
Maintain a style guide that aligns with the NSF brand
Draft, review, and edit agency wide policies, memos, and other documents
Maintain and organize document libraries
Accurately enter information into databases/tracking systems
Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets
Draft email responses and general correspondence on behalf of the client
Benefits
Competitive range of Pay
Metro accessible office
11 paid federal Holidays
Vacation pay
Sick leave
Benefits package with robust offerings
Company
Graham Inc.
Graham Inc. provides qualified professionals and Sign Language Interpreters for government and commercial clients across industries.
Founded in 1984
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jay Madigan
Chief Resilient Officer
Company data provided by crunchbase