Colorado Department of Human Services · 2 days ago
Accountant III - Leave, Payroll Manager
Denver, CO
Full-time
Hybrid
Senior LevelThe Colorado Department of Human Services is seeking an Accountant III - Leave, Payroll Manager to oversee payroll and timekeeping functions for over 5,500 employees. The role involves supervising staff, ensuring compliance with payroll regulations, and managing audit requests.
Child CareCommunitiesGovernmentHealth CareMedicalMental Health
Responsibilities
Supervise assigned payroll leave supervisor’s, work lead and program assistant staff
Ensure accurate and timely payroll and timekeeping functions related to leave cases are performed effectively, efficiently, timely and in a professional manner to provide accurate payroll payments to employees and to ensure accurate deductions for all applicable taxes, insurance, and other payroll deductions
Prepare documents and reconciliations to respond to audit requests as received by the Office of the State Auditor or other outside auditors
Advise staff on areas within the department, to correct audit deficiencies, and other issues that arise
Ensure critical procedures updated based on current applicable regulations, are trained to necessary staff and are ultimately put into place for performance to maintain the operation of the systems, functions and operations of the Payroll and Timekeeping department
Function as back up for the Department Payroll Manager's, Administrator and subordinate staff in their absence
Assign tasks, monitors progress and work flow, verifies, schedules work, and establishes work standards
Determines compliance/noncompliance of payroll/timekeeping practices by researching federal and state rules, accounting practices and regulations
Identifies and resolves management issues that need improvement
Develops, establishes, modifies and implements procedures to maintain compliance
Analyzes problem areas and devises resolutions that assure the integrity of the resulting information
Participates in system assessment, design and roll out as applicable to assigned duties for both departmental and state wide systems and projects
Provides insight on over all impacts and participates in a leadership capacity within the payroll department
Direct Supervision of Accountant I & II’s and Program Assistant Staff with Indirect subordinates being Accountants and Accounting Technicians
Supervises assigned subordinates which could include interviewing, training, planning work schedules, leave approval and performance evaluations
Provides payroll and timekeeping guidance and supplies input for job performance evaluations
Monitors staff proficiency in assigned duties in order to assess the need for intervention or to recognize success for further skills utilization
Provides guidance to all subordinates regarding policies and procedures
Analyzes changing federal and state rules, selects the most effective and efficient process, implements, and provides direction to necessary staff
Applies generally accepted accounting principles, federal, state and department rules and regulations to resolve non-routine issues, disputes and questions concerning hours worked, leave and overtime calculations, and payroll calculations and adjustments for employees
Reviews points in contention, negotiates and mediates a reasonable resolution while assessing if departmental process or procedure changes are necessary
Provides guidance and expertise to subordinate staff and customers in the areas of department assigned duties
Meets with employees and/or supervisors as necessary to explain generally accepted accounting principles, rules, regulations, policies, and procedures that apply to payroll and timekeeping functions
Ensures ongoing compliance with all relevant federal and state legislation, policies, and procedures affecting the assigned areas of responsibility, including the Fair Labor Standards Act (FLSA), Internal Revenue Service (IRS), Public Employees’ Retirement Association (PERA), Colorado Code of Regulations, Colorado WINS agreements, Department of Personnel Board Rules and Personnel Director’s Administrative Procedures, and the State of Colorado Fiscal Rules
Promotes and maintains positive and effective relationships between the payroll team members, human resources, department timekeepers, supervisors, employees, Central Payroll, and other stakeholders
Acts as a liaison with Human Resources and Benefits/Risk Management
Establishes and implements appropriate procedures to prevent and/or resolve issues
Reviews existing and proposed legislation affecting employee benefits, timekeeping, payroll, and fiscal control functions and makes recommendations regarding the district’s position and required actions
Gathers and analyzes requested documentation for auditors
Has final accountability for submission of the work product including timeliness, correctness, and soundness
Serves as a back up to the other CDHS Payroll Managers (Accountant III’s) and CDHS Payroll Administrator
Qualification
Required
Supervise assigned payroll leave supervisor's, work lead and program assistant staff
Ensure accurate and timely payroll and timekeeping functions related to leave cases are performed effectively, efficiently, timely and in a professional manner
Provide accurate payroll payments to employees and ensure accurate deductions for all applicable taxes, insurance, and other payroll deductions
Make proper payments to third parties
Prepare documents and reconciliations to respond to audit requests as received by the Office of the State Auditor or other outside auditors
Advise staff on areas within the department, to correct audit deficiencies, and other issues that arise
Ensure critical procedures updated based on current applicable regulations are trained to necessary staff and are ultimately put into place for performance
Function as back up for the Department Payroll Manager's, Administrator and subordinate staff in their absence
Accountable for the work product of three direct subordinate positions as well as second level reporting staff
Assign tasks, monitor progress and work flow, verify, schedule work, and establish work standards
Determine compliance/noncompliance of payroll/timekeeping practices by researching federal and state rules, accounting practices and regulations
Identify and resolve management issues that need improvement
Develop, establish, modify and implement procedures to maintain compliance
Analyze problem areas and devise resolutions that assure the integrity of the resulting information
Participate in system assessment, design and roll out as applicable to assigned duties for both departmental and state wide systems and projects
Direct Supervision of Accountant I & II's and Program Assistant Staff with Indirect subordinates being Accountants and Accounting Technicians
Supervise assigned subordinates which could include interviewing, training, planning work schedules, leave approval and performance evaluations
Provide payroll and timekeeping guidance and supplies input for job performance evaluations
Monitor staff proficiency in assigned duties in order to assess the need for intervention or to recognize success for further skills utilization
Provide guidance to all subordinates regarding policies and procedures
Analyze changing federal and state rules, select the most effective and efficient process, implement, and provide direction to necessary staff
Apply generally accepted accounting principles, federal, state and department rules and regulations to resolve non-routine issues, disputes and questions concerning hours worked, leave and overtime calculations, and payroll calculations and adjustments for employees
Review points in contention, negotiate and mediate a reasonable resolution while assessing if departmental process or procedure changes are necessary
Provide guidance and expertise to subordinate staff and customers in the areas of department assigned duties
Meet with employees and/or supervisors as necessary to explain generally accepted accounting principles, rules, regulations, policies, and procedures that apply to payroll and timekeeping functions
Ensure ongoing compliance with all relevant federal and state legislation, policies, and procedures affecting the assigned areas of responsibility
Promote and maintain positive and effective relationships between the payroll team members, human resources, department timekeepers, supervisors, employees, Central Payroll, and other stakeholders
Act as a liaison with Human Resources and Benefits/Risk Management
Establish and implement appropriate procedures to prevent and/or resolve issues
Review existing and proposed legislation affecting employee benefits, timekeeping, payroll, and fiscal control functions and make recommendations regarding the district's position and required actions
Gather and analyze requested documentation for auditors
Have final accountability for submission of the work product including timeliness, correctness, and soundness
Serve as a back up to the other CDHS Payroll Managers (Accountant III's) and CDHS Payroll Administrator
Company
Colorado Department of Human Services
Colorado Department of Human Services offers adult protective services, mental health care, disability services, and nutrition programs.
Founded in 1950
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Cynthia Nunez
HR Business Partner
J. Ronald DeVries
Commissioner - CO Congressional District 1 - CCOA
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