Inside Higher Ed · 1 week ago
Sr. Administrative Coordinator, HR Operations Support (Neurology)
Baltimore, MD
Full-time
Hybrid
Mid, Senior Level
$21.25/hr - $36.90/hr
4+ years expInside Higher Ed is seeking a Sr. Administrative Coordinator, HR Operations Support for the Department of Neurology. This role involves assisting with HR-related activities, providing administrative support, and managing office operations for the BIOS Clinical Trials Coordinating Center.
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Responsibilities
Plan, support, and organize daily activities of the office, unit or program
Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders
Manage team and/or assigned leaders' calendars; plan and schedule meetings and coordinate associated logistics
Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development
May represent department management in appropriate circumstances within the scope of the position's responsibility and purview
Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials)
Coordinate purchasing processes; process various department bills and reconcile accounts
Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items
Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance
May serve as the liaison or office contact with facilities or other service providers
Identify and resolve administrative problems and issues
Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements)
Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies
Develop and produce reports
Assist with preparation of presentations
Assist with planning special events/functions, including workshops, conferences, etc
Coordinate preparation, set up and logistics for department/office events/functions
May perform some non-routine and confidential administrative functions
Coordinate work assignments of students and/or temporary office support, as needed
Other duties as assigned
Assist in day-to-day implementation of the recruitment and hiring process, from initiation to onboarding
Track and report on key recruitment metric and outcomes, e.g. time-to-fill, source of hire, and applicant feedback, etc
Collaborate with various offices across JHU, including NeuroHR, HR Shared Services, Central HR, and Office of International Services to troubleshoot issues
In consultation with NeuroHR develop and coordinate a BIOS CTCC intern and volunteer program that aligns with JHU policies and utilizes JHU programs and pathways
Monitor and assist with coordination of leave
Support processes across the full talent life cycle, e.g., performance management, employee relations, change management, learning and development, and recruitment
Collaborate with the BIOS CTCC team on projects to attract, recruit, engage, and retain a diverse workforce
Collaborate with BIOS CTCC leaders and NeuroHR to develop and promote training pathways
Work with BIOS CTCC team members to identify JHU resources to help develop skills and competencies that advance organizational and professional growth
Ensure employees acquire and maintain compliance with JHU and regulatory training and education requirements
Ensure adherence to the steps of the of performance management process
Identify and recommend training and development needs
Ensure completion of MyLearning requirements for division
Identify internal and external training opportunities
Qualification
Required
High school diploma or graduation equivalent
Four years of related experience
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula
Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint
Calendar Management - Intermediate
Event Coordination - Intermediate
Financial Administration - Intermediate
Interpersonal Skills - Intermediate
Meeting Coordination - Intermediate
Office Procedures - Intermediate
Oral and Written Communications - Intermediate
Organizational Skills - Intermediate
Project Management - Developing
Report Writing - Intermediate
Preferred
Bachelor's Degree
Familiarity with SuccessFactors system
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
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