University of Michigan · 5 hours ago
Event and Communication Coordinator
Ann Arbor, MI
Full-time
Hybrid
Entry, Mid Level
$44K/yr - $55K/yr
2+ years expThe University of Michigan is committed to serving the people of Michigan and the world through knowledge and academic values. They are seeking an Event and Communication Coordinator to provide event planning and graphic design support to various departments, while also supervising work-study students and collaborating on communication strategies.
E-LearningEducationHigher EducationUniversities
Responsibilities
Organize and coordinate in-person and virtual event logistics for departmental receptions, seminars, colloquia, and lectures, including, but not limited to, catering, venues, audio/visual and IT needs, Zoom set up, travel, and honorarium payments
Utilize internal tracking mechanisms in order to ensure all team members are aware of the status of events
Provide in-person coverage for events as needed
Communicate with organizers and invited guests regarding event logistics and travel (including flights, ground transportation, lodging)
Create and send detailed itineraries for all guests coming to campus in collaboration with faculty and staff organizers
Set up events and break-down of events to reset spaces
Communicate clearly and consistently with faculty and staff organizers, ensuring organizers are aware of and understand the arrangements for events
Consult with CA as issues arise and develop a communication plan with faculty organizers
Develop budgets in collaboration with CA/faculty organizers, request shortcodes and track event expenses, and maintain budget spreadsheets
Ensure pictures are taken at departmental events for historical purposes and used in newsletters or websites
Collaborate with staff and faculty in the units to pursue and produce content for the websites, newsletter, and social media platforms (including Instagram, Twitter and Facebook)
This includes new hire announcements, interviews of faculty and graduate students, maintenance of faculty research profiles, announcing faculty publications, and reporting on grants or awards received by faculty
Develop and support social media strategy through strategic messaging and creative solutions to increase engagement with undergraduate and graduate students, faculty and the broader community/public
Strategically evaluate unit websites to ensure it is reaching its intended audiences through the content and layout of the site
Make recommendations for and/or implement updates and changes based on strategic analysis and determined course of action
Proactively enhance/update websites regularly, identifying and implementing ways to improve its layout and enhance the content for reach and accessibility
Analyze social media metrics on a quarterly basis
Make recommendations for new strategies based on analysis
Provide analysis of the growth and impact of social media presence
Partner with event sponsors (primarily faculty) to design posters, flyers, digital signage, event programs, itineraries, screen printing graphics, and other required materials in support of events organized and sponsored by the units supported by the MLB Thayer Events and Communication Team
Layout departmental newsletters in collaboration with faculty, staff, and unit administrators; Coordinate printing and mailing
Coordinate printing of all designed materials, ensure the quality of final products, and pass to departmental staff for final distribution
Develop relationships with faculty, graduate students, and staff in order to develop and enhance the content of publicity materials by understanding the Departments' audiences
Serve as an active participant in publicity planning
Other related duties as assigned
Qualification
Required
Bachelor's degree in Communication or a closely related field
2-4 years experience organizing and coordinating events
Experience using graphic design software and digital products for business/educational purposes
Knowledge of best practices for creative designs to enhance the work and missions of partner departments
Experience with Zoom, Google, and Microsoft Office suites of products
Experience with website maintenance
Experience using social media for community building and event promotion
Self-starter able to work with limited direction
Extremely high attention to detail
The ability to work in a fast-paced and dynamic environment with multiple and, sometimes, conflicting priorities
Demonstrated ability to work as a member of a team, fostering positive relationships and communication
High level of oral and written communication skills with previous experience editing and proofreading copy for public dissemination
The person in this position frequently communicates with individuals for whom English is not their first language; he or she must be able to exchange accurate information in these situations
Proven ability and willingness to work with a variety of populations
Ability to navigate the complex scenarios that often arise when working for multiple units and supervisors
The person in this position must have the ability to move across campus easily, moving a cart of equipment, food, or other items needed for setting up an event. The ability to move a cart weighing up to 50 pounds is required, as well as the ability to move 10-15 pounds of such items if needed. The chosen candidate must have the ability to physically set up and tear down for events, including moving and arranging tables, chairs, and mobile equipment. This position requires the ability to move materials weighing up to 25 pounds to a height of 3-4 feet and set them on tables, carts, or other surfaces
Preferred
Two or more years experience working in a higher education setting
Two or more years of experience planning events in a higher education or corporate setting
Formal training in graphic design with experience in the Adobe suite of products
Experience using various forms of social media such as Instagram, Facebook, and LinkedIn, along with content distribution platforms such as Sprout Social, MailChimp
Experience using AEM to support website design and management
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
H1B Sponsorship
University of Michigan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (662)
2024 (594)
2023 (787)
2022 (473)
2021 (411)
2020 (324)
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
Recent News
2025-12-19
IEEE Spectrum
2025-12-18
2025-12-17
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