Inside Higher Ed · 2 days ago
Sr. Administrative Coordinator (Office of Diversity, Equity & Inclusion)
Baltimore, MD
Full-time
Hybrid
Mid, Senior Level
$21.25/hr - $36.90/hr
4+ years expInside Higher Ed is seeking a Sr. Administrative Coordinator for the Office of Diversity, Equity & Inclusion. The role involves assisting with documentation, tracking, and categorization of incidents reported by students, faculty, and staff, while also providing administrative support and managing various office functions to foster an inclusive learning environment.
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Responsibilities
Plan, support, and organize daily activities of the office, unit or program
Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders
Manage team and/or assigned leaders' calendars; plan and schedule meetings and coordinate associated logistics
Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development
May represent department management in appropriate circumstances within the scope of the position's responsibility and purview
Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials)
Coordinate purchasing processes; process various department bills and reconcile accounts
Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items
Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance
May serve as the liaison or office contact with facilities or other service providers
Identify and resolve administrative problems and issues
Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements)
Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies
Develop and produce reports
Assist with preparation of presentations
Assist with planning special events/functions, including workshops, conferences, etc
Coordinate preparation, set up and logistics for department/office events/functions
May perform some non-routine and confidential administrative functions
Coordinate work assignments of students and/or temporary office support, as needed
Other duties as assigned
Assist with the development of administrative processes and workflows to ensure accurate and up-to-date records, in addition to updating, monitoring, and assessing the effectiveness of the ISS tracking process, and provide recommendations for areas for improvement
Assist with documentation, recordkeeping and communication of action steps, interventions, and individualized plans for addressing concerns, and consolidate notes and organize information to ensure compliance with documentation standards and confidentiality requirements
Assist in the preparation of summaries and reports of incident category, progress, and outcomes, and identify any barriers or challenges encountered to maximize impact and outcomes and inform the development of additional resources, services, and support systems that enhance the climate and culture at Peabody
Provide administrative support to the Assistant Dean and the Incident Support Team in navigating potential complexities related to incident resolution (e.g., scheduling, timely correspondence, and notification/updating protocols, etc.) and respond promptly and effectively to urgent matters while collaborating to provide appropriate resources
Collaborate and liaise with individuals across the institution to ensure seamless service delivery and coordinated resources and provide administrative support to foster a collaborative and equitable approach to resolution
Qualification
Required
High school diploma or graduation equivalent
Four years of related experience
Excellent verbal and written communication and interpersonal skills
Proficient in documentation and record-keeping, strong organizational and time management
Knowledge of relevant confidentiality and ethical guidelines
Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint
Calendar Management - Intermediate
Event Coordination - Intermediate
Financial Administration - Intermediate
Interpersonal Skills - Intermediate
Meeting Coordination - Intermediate
Office Procedures - Intermediate
Oral and Written Communications - Intermediate
Organizational Skills - Intermediate
Project Management - Developing
Report Writing - Intermediate
Preferred
Prior experience in case management and knowledge of case management principles, assessment tools, and intervention strategies
Strong understanding of the importance of a positive learning and working environment
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
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