Inside Higher Ed · 5 days ago
Administrative Specialist Finance
Sugar Grove, IL
Full-time
Hybrid
Mid Level
$20.83/hr - $25.10/hr
3+ years expWaubonsee Community College is dedicated to making a positive impact in the community and the lives of students. They are seeking an Administrative Specialist in Finance to provide comprehensive administrative support to the Finance department, including vendor maintenance, financial reporting, and office transactions.
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Responsibilities
Serve as administrative specialist to the Assistant Vice President of Finance, the Director of Financial and Auxiliary Services, and Finance department
Maintain and verify vendor records with processes including but not limited to new vendor creation, vendor application and updates, and document verification
Assist with preparation and filing of financial reporting, including but not limited to college audit, tax levy, and college budget
Anticipate, coordinate, and process routine office transactions (i.e., travel arrangements, expense reports, creating/updating forms/templates, requisitions, monitor and order office supplies, mail distribution, etc.)
Maintain and monitor all records pertaining to the responsibilities of the Finance department; Assist with records management for the college
Process retirees medical billing and assist with annual data collection for valuation
Maintain calendars for the Finance administrators
Coordinate meetings, including communications, room scheduling, room set-ups, and record minutes
Record and monitor time and attendance for the Finance department
Assist with processing transactions related to accounts receivable, accounts payable, and purchasing
Perform other duties as assigned
Qualification
Required
High school diploma or equivalent
Three Years Related Administrative Experience
Aptitude for numbers and attention to detail
Experience with Windows, Microsoft Word, Excel, electronic calendar and mail
Ability to work independently with demonstrated ability to manage multiple competing tasks within the established deadlines
Excellent written and oral communication, organizational and human relations skills with the ability to handle sensitive issues, maintain confidentiality and communicate professionally
Proficiency in editing, proofreading, and protecting sensitive information
Preferred
Associate degree or additional financial accounting, administrative training and/or coursework
Experience with accounting software systems
Benefits
Comprehensive benefits package
Generous time off
Low-cost medical, dental, and vision plans
Secure pension plan through SURS
14 paid holidays, including winter and Thanksgiving breaks
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
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