University of Michigan · 5 hours ago
Administrative Assistant Assoc
Ann Arbor, MI
Full-time
Hybrid
Entry Level
1+ years expThe University of Michigan is seeking an Administrative Assistant Assoc for the Michigan Community Scholars Program (MCSP). This role involves providing student support, general office services, and financial responsibilities while fostering an inclusive environment for a diverse group of students.
E-LearningEducationHigher EducationUniversities
Responsibilities
Create a welcoming office environment for MCSP's diverse students and respond to current and incoming student questions via in-person, email, video, and phone inquiries
Work closely with student leaders and program coordinators on program events and logistics, including transportation, adherence to university policies, and coordination of use of facilities, services, and equipment with LSA and Housing
Monitor student compliance with program course requirements
Develop and maintain email lists of current students and on-campus alumni and compile, create, and send weekly student newsletter
Organize student leader recruitment process
Prepare materials and coordinate student orientation leader schedules for summer orientation and fall student leader training
Perform general office duties, including answering the phone, responding to email inquiries, ordering supplies, and general program correspondence
Advertise, interview, recommend employment, train, and support student office assistants, as applicable
Represent MCSP at various events on and off campus and attend required meetings, such as MCSP leadership team, West Quad building team, Michigan Learning Community (MLC) group, LSA Financial Analyst, etc
Work with the LSA Financial Analyst, assist with monthly reconciliation responses and ad hoc questions from various LSA staff and MCSP students
Monitor expenditures within prescribed parameters
Work with the LSA and University finance. Make, reconcile, and validate accuracy of purchases
Support faculty administrative and instructional needs, including reserving West Quad classrooms and working with departments to reserve seats for MCSP students
Prepare MCSP Fall and Winter Course Guides in collaboration with faculty and departments
Coordinate mailings and materials for student recruitment and represent MCSP at on-campus and virtual recruitment events
Organize the program admissions process and coordinate results with Housing
Maintain donor and alumni mailing lists and coordinate solicitation logistics and communication with LSA Development
Coordinate social media, website, and event publicity with LSA UGED Events and Communications and with social media marketing assistant
Process temporary and work study employment and manage background checks for MCSP students per SPG requirements
Process paperwork, timesheets, and online payments for staff, faculty, guest speakers, student leaders, etc
Qualification
Required
High school diploma or equivalent and at least 1-3 years previous administrative support experience
Familiarity in computer software such as Microsoft Suite, Google Suite, and ability to learn new computer programs
Excellent customer service, interpersonal, and oral and written communication skills
Ability to multitask, take initiative, organize and prioritize workload, meet/negotiate deadlines, and exercise discretion with sensitive and confidential information
Ability to work both independently and as a team member and to gather information and resources needed to ensure assignments are completed in a thorough and timely manner
Demonstrated ability to contribute to an inclusive and supportive work environment for a diverse group of colleagues, faculty, staff, students, alumni, and visitors
Preferred
Bachelor's degree and 1-3 years of progressively responsible administrative experience in an academic setting
Experience working with diverse college students, preferably in a residential learning community
Demonstrated ability to produce high quality written documents, email newsletters, and social media posts
Knowledge of UM and LSA operations and systems, including M-Pathways; financial tools; and policies
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
H1B Sponsorship
University of Michigan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (662)
2024 (594)
2023 (787)
2022 (473)
2021 (411)
2020 (324)
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
Recent News
2025-12-19
IEEE Spectrum
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