Inside Higher Ed · 1 week ago
Executive Assistant (Data Science & AI Institute)
Baltimore, MD
Full-time
Hybrid
Mid, Senior Level
$24.25/hr - $42.50/hr
5+ years expInside Higher Ed is seeking an Executive Assistant for the Data Science & AI Institute. The Executive Assistant will provide administrative support for the Director, manage calendars, coordinate meetings, and assist with various special projects and office operations.
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Responsibilities
Coordinate calendars and arrange meetings and events
Prepare meeting summaries and confidential reports for executive management regarding sensitive and complex issues. Record and draft minutes. Monitor and follow-up on action items
Organize committees and meetings on behalf of the executive(s)
Assume full responsibility and accountability for carrying out and completing special projects and assignments
Work closely with and interact regularly with high-level staff, officers, and special guests
Represent the executive(s) in appropriate circumstances within the scope of the position's responsibility
Schedule and prepare travel-related and other reimbursements as needed
Assist with files, letters, and preparation of departmental reports
Other duties as assigned
Provide direct administrative support to the Director of DSAI, including calendar management, scheduling, and document preparation
Serve as the first point of contact for the Director's office, handling correspondence and confidential information with discretion
Assist the Senior Events Coordinator with event logistics, materials preparation, and scheduling
Support procurement, travel reimbursements, and budget tracking for the DSAI office
Help maintain office systems and communication workflows and coordinate front office operations
Qualification
Required
Bachelor's Degree
Five years of progressively responsible experience providing administrative support with experience working on a wide variety of special projects and special assignments
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula
Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint
Calendar Management - Advanced
Confidentiality and Discretion - Advanced
Interpersonal Skills - Advanced
Meeting Coordination - Advanced
Office Procedures - Advanced
Oral and Written Communications - Advanced
Organizational Skills - Advanced
Project Management - Intermediate
Travel Coordination - Advanced
Preferred
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Experience with JHU administrative systems such as SAP, Concur, and SuccessFactors
Familiarity with JHU administrative and financial systems
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
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