Microsoft · 6 hours ago
Administrative Assistant, Office of the CEO, MAI
United States, Washington, Redmond
Full-time
Hybrid
Senior Level
$30.29/hr - $50.53/hr
5+ years expMicrosoft AI’s Mission is to use AI responsibly to make everyone more informed, capable, and supported. We are seeking a highly motivated Administrative Assistant to provide support to the office of the CEO, managing complex calendars, operational tasks, and cross-functional communication.
Agentic AIApplication Performance ManagementArtificial Intelligence (AI)Business DevelopmentDevOpsInformation ServicesInformation TechnologyManagement Information SystemsNetwork SecuritySoftware
Responsibilities
Strategic calendar and meeting management — Support the Sr EA to manage a complex and evolving calendar across multiple time zones for one primary leader and being available to support new hire CVPs when needed; support the preparation of agendas, briefing materials, and meeting logistics to maximize decision‑making time
Operational excellence and continuous improvement — Work with wider EA team to run day‑to‑day operational tasks and processes on site at the office, identify gaps, propose scalable solutions, and leverage productivity and AI tools to increase efficiency
Onboarding support — Partner with Talent Acquisition and hiring managers on recruitment, onboarding, and offboarding; manage equipment provisioning, security groups, and new‑hire setup
Expense management — Manage expense documentation, purchase orders, statements of work, reimbursements, and basic budget tracking while ensuring policy compliance
Event and travel coordination — Plan and execute internal and external events including off‑sites and seminars; arrange complex domestic and international travel, visas, and detailed itineraries. Remain on‑call as needed
Cross‑functional communication and stakeholder management — Build strong relationships across the organization and represent leaders with discretion and executive maturity
Community and mentorship — Share best practices and contribute to the growth of the Business Support discipline
Qualification
Required
5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
Experience working in fast‑paced, dynamic environments, with the ability to stay organized, prioritize tasks, and exercise good judgment
Preferred
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
Proven experience in fast‑paced, dynamic environments. Committed to growing your career by enabling leaders and teams to do their best work
Proactive problem solving skills, and self‑starter attitude to anticipate needs, identify issues early, and implement practical solutions without direction
Highly organized and excels at prioritising competing demands, managing multiple deadlines, and setting clear expectations with stakeholders
Adaptable and calm under pressure; comfortable with ambiguity and rapid change, able to pivot priorities while maintaining quality
Administrative excellence with meticulous attention to detail and consistent follow‑through on tasks, actions, and documentation
Strong communicator with proven clear, concise writing and active listening skills as well as high emotional intelligence when working with senior leaders and cross‑functional teams
Proven relationship builder, fostering trust across teams, collaborating effectively, and representing leaders with professionalism and discretion
Demonstrated continuous improver; curious about new tools and workflows, proactively seeks time‑saving solutions and drives process improvements
Technical familiarity with experience with Microsoft Office or similar technologies to effectively collaborate across the team
Company
Microsoft
Microsoft is a software corporation that develops, manufactures, licenses, supports, and sells a range of software products and services.
10001+ employees
H1B Sponsorship
Microsoft has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9192)
2024 (9343)
2023 (7677)
2022 (11403)
2021 (7210)
2020 (7852)
Funding
Current Stage
Public CompanyTotal Funding
$1MKey Investors
Technology Venture Investors
2022-12-09Post Ipo Equity
1986-03-13IPO
1981-09-01Series Unknown· $1M
Leadership Team
Satya Nadella
Chairman and CEO
Vukani Mngxati
Chief Executive Officer - Microsft South Africa
Recent News
2026-01-16
Morningstar.com
2026-01-16
Company data provided by crunchbase