Heidrick & Struggles · 1 day ago
Lead Paralegal, Governance & Legal Operations
Chicago, IL
Full-time
Onsite
Senior Level, Lead/Staff
$100K/yr - $115K/yr
10+ years expHeidrick & Struggles is the world’s foremost advisor on executive leadership, driving superior client performance through premier human capital leadership advisory services. The Senior Corporate Paralegal will be responsible for comprehensive support of corporate governance, legal operations, and transactional support, collaborating with various stakeholders across the organization.
Management Consulting
Hiring Manager
Britt Ricks
Responsibilities
Board of Directors and committee meetings administration – drafting agendas, resolutions, certain presentation materials, and associated recordkeeping, maintaining Board and committee rolling calendars
Primary responsibility for coordinating collection and distribution of materials for board and committee review via Diligent Board portal for all Board and committee meetings and actions
Drafting of board and committee meeting minutes and associated recordkeeping
Liaise with Directors and Senior Management on Board meeting logistics, materials, and support Office of CEO on event planning for Board meetings
Manage deadlines, calendaring/scheduling, etc
Support D&O questionnaire and board/committee self-evaluation processes and analysis
Gather materials for recordkeeping diligence involving board minutes/materials
Coordinate with Legal Department support staff to keep internal website up to date with Legal policies, processes, forms, etc
Assist Chief Legal Officer and Assistant Corporate Secretary in coordinating the Company’s Enterprise Risk Management program and reporting to the Board governance, Sustainability and ERM matters
Assist Chief Legal Officer and manager with annual Legal Department budgeting process
Coordinate with outside law firms and vendors for the Legal Department on engagement, onboarding including utilization of vendor portal, invoicing and spend vs budget tracking and analysis; coordinate with Finance for accruals and forecasting of Legal Department spend
Assist with special projects as needed; perform other related duties as assigned by management
Support attorneys with transactional work, including corporate and M&A transactions
Manage diligence workflows, maintain transaction trackers and closing checklists, and handle post-closing filings and organization
Assist with drafting and coordinating closing deliverables (e.g., offering documents, resolutions, officer certificates, governance documents) and support workflows throughout deal lifecycles
Coordinate with third parties for filings and ensure compliance with reporting deadlines
Prepare closing certificates, board and stockholder resolutions, and other transactional documents, including those related to M&A
Assist with the formation and dissolution of foreign & domestic legal entities (formation of corporations, LLCs and partnerships) and filing of documents with the relevant government agencies
Assist with apostille process
Manage and coordinate execution of legal agreements
Assist with KYC/Anti-Money- Laundering (AML) requests
Perform other related tasks and support ad hoc projects as necessary
Occasional back up coverage to provide support on managing global subsidiaries
Qualification
Required
A minimum of ten years of hands-on experience working in a corporate legal function
Demonstrated substantive knowledge of relevant securities and corporate laws and regulations, and legal research skills to effectively resolve problems and conflicts
Proven substantive knowledge of corporate secretary department practices; with a demonstrated ability to resolve issues and make recommendations as they arise
Excellent written and verbal communication skills with a proven ability to deliver information in a clear, concise, and solution-oriented manner
Significant prior experience managing highly confidential information with absolute discretion; and experience engaging with the Board of Directors with professionalism and diplomacy
Advanced experience with electronic board portals and financial printers
A history of success leveraging flexible and proactive approaches to solving complex problems
Strong interpersonal skills with a demonstrated ability to collaborate constructively across the company and with external stakeholders to produce tangible results
Excellent planning and organizational skills with a proven ability to manage and drive projects and tasks with a high attention to detail
A demonstrated ability to learn and apply general corporate and securities laws applicable to the company
Ability to independently organize and handle projects requiring a high degree of confidentiality
Flexible to shifting priorities and ability to perform some work during evenings and weekends as needed to meet filing deadlines
Ability to travel quarterly for various Board and senior management meetings. Additional travel may be necessary
Preferred
Bachelor's Degree
Supervisory skills with a track record of coaching and mentoring others successfully
Proficient in PowerPoint
Experience with Diligent Board Platform
Company
Heidrick & Struggles
Heidrick & Struggles is the premier provider of executive search, corporate culture and leadership consulting services.
1001-5000 employees
H1B Sponsorship
Heidrick & Struggles has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2022 (2)
2021 (2)
Funding
Current Stage
Late StageLeadership Team
Alexander Pease
Engagement Manager, CEO & Board Practice
Alexia Watkins
CEO & Board Practice Management Analyst
Recent News
Halper Sadeh LLC
2025-10-07
2025-10-06
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