Adams and Associates, Inc. · 1 month ago
Purchasing Agent (60159)
Crystal Springs, MS
Full-time
Onsite
Mid Level
3+ years expAdams and Associates, Inc. is responsible for providing procurement services for their Center. The Purchasing Agent will oversee all procurement activities, ensuring compliance with company and government policies while managing vendor relationships and supervising purchasing staff.
EducationEmploymentTraining
Responsibilities
Responsible for the purchasing function for all Center needs
May supervise the Purchasing Assistant
Responsible for all procurement activities for the Center to ensure that Center staff requests for goods and services are promptly and satisfactorily fulfilled and procurements are conducted in compliance with Company and Government policies and procedures
Follows all integrity guidelines and procedures and ensures no manipulation of student data
Manages the Center purchasing/procurement function through planning, budget control and appropriate staff training
Procures goods and services for the Center in accordance with Company purchasing policies and procedures
Selects services and vendors through competitive pricing, service and quality guidelines in compliance with Federal Acquisition Regulation and Company policies and SOPs
May provide direct supervision to purchasing staff
Assists the Administration Director in budget preparation and control
Prepares purchase order contracts, subcontracts, lease/rental agreements and consultant contracts for services, equipment, repairs and rehab projects, preparation, distribution and maintenance of all PRL
Develops and maintains a qualified vendor list with appropriate identification of small, large, Veteran, Minority and/or Female suppliers
Utilizes the federal supply schedules as needed
Monitors vendor adherence to quality standards, prescribed delivery schedules and contract terms
Assures required vendor performance evaluation for determination of continued goods and/or services
Coordinates with the Center Finance function to confirm pricing information
Administers the Center subcontract program to assure meeting the Subcontract Plan goals
Administers the construction, rehabilitation and maintenance subcontracts per Federal and Company guidelines
Complies with all provisions of the Center contract and Company SOPs as related to the Purchasing/Procurement function
Participates in weekly Triangle Meeting which involves Finance, Property and Purchasing, to ensure prompt correction of vendor issues
Maintains required logs, computer database and prepares and submits required Company and Government reports
Leads bidding process (RFPs, RFQs, RFIs, Sole Source, Sealed Bid, etc.) from cradle to grave
Practices superior customer service and communication, including timely feedback on purchase requests
Fills staff vacancies in a timely manner
Effectively motivates, empowers and requires staff to perform his/her job responsibilities
Employs sound time-management and delegation skills
Holds staff accountable for producing quality work, develops staff for career progression and disciplines staff that fail to meet goals
Provides required/supplemental training for new and current employees
Motivates and manages staff to work effectively, creates a supportive work environment, recognizes staff accomplishments and proactively addresses staff performance concerns
Develops Center-beneficial linkages within the community to enhance and promote local procurement activity
Promotes a positive image of the Center and Job Corps and establishes meaningful relationships with the local business community
Mentors, monitors and models the Career Success Standards as required by the PRH
Shows respect and courtesy to students and holds them accountable for their actions and behavior
Provides quality services for students and ensures that quality is maintained and student needs are met
Pursues improvement and enhancement of requisite services
Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge
Provides quality and timely information to DOL/Company when requested
Effectively articulates thoughts and ideas
Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions
Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected
Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students
Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions
Other duties as assigned
Qualification
Required
High School Diploma or equivalent required
Computer literacy and proficiency in Microsoft suite of applications is required
Physical requirements include sitting, standing, climbing, walking, lifting, pulling and/or pushing, carrying, reaching, stooping and crouching
Demonstrates the ability to lift 40 pounds and/or the ability to assess the lift load in order to ask for necessary assistance
Preferred
Degree or certification from an accredited or relevant certified training program or school preferred
Three or more years of experience including oversight of contracts, subcontracts and experience with Federal Acquisition Regulations preferred
Company
Adams and Associates, Inc.
Adams and Associates, Inc. provides academic and vocational training services to approximately 9,000 participants a year.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Cheryl Dailey
Chief Financial Officer
Company data provided by crunchbase