State of Maine · 1 day ago
Secretary Legal
Portland, Maine
Full-time
Onsite
New Grad, Entry Level
$17.30/hr - $24.91/hrThe State of Maine is seeking a Secretary Legal to provide routine clerical, secretarial, and administrative support services to professional legal staff in the Appellate Division of the Workers’ Compensation Board. The role involves managing legal documents, maintaining files, and responding to inquiries from judges and the public.
Art
No H1B
Responsibilities
Prepare and distribute a variety of legal documents
Manage Appellate Division cases in computer data base from initial filing to final decision
Proofread and/or edit decisions and letters
Maintain physical files and archive completed files
Scan documents and maintain electronic files
Maintain calendars and schedules
Process incoming/outgoing mail
Organize and distribute research materials and briefs to administrative law judges
Respond to requests from administrative law judges
Answer routine inquiries from attorneys, litigants, and the public based on knowledge of Appellate Division rules and procedures
Become familiar with Appellate Division conventions and citation formats
Record oral arguments
Compile statistical information for reports
Answer phones
Qualification
Required
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of the principles and practices of office processes and administrative functions to perform routine secretarial support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures
Knowledge of modern office methods and procedures
Knowledge of spelling, punctuation, grammar
Familiarity with legal procedures and terminology
Familiarity with or ability to become familiar with legal data bases
Ability to operate modern standard office equipment
Ability to draft legal and business correspondence
Ability to use computerized and paper filing systems
Ability to proofread and edit documents
Ability to work with timelines and schedules
Ability to process standard mail transactions
Ability to determine facts, detect errors and irregularities, and resolve problems in accordance with established procedures
Ability to communicate effectively in both written and oral form
Benefits
Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan – The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
Company
State of Maine
Welcome! We in Maine take pride in our quality of life, our entrepreneurial spirit, and our strong, independent heritage.
Founded in 1933
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.76MKey Investors
The National Endowment for the Arts
2019-05-18Grant· $0.76M
Leadership Team
Carole Reuschle
CEO of the Cabin
Joseph Zamboni
Chief Operating Officer
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