Citadel CPM, Inc. · 22 hours ago
Administrative Assistant
Pasadena, California, United States
Full-time
Onsite
Entry Level
$20.19/hr - $29.80/hr
2+ years expCitadel CPM is a California corporation that provides professional construction project management services to various agencies. The Administrative Assistant will provide comprehensive administrative support to employees, manage office operations, and ensure smooth communication within the company.
ConstructionConsultingProject Management
Responsibilities
Assist and support Operations, HR, Accounting, Marketing and Talent Acquisition departments as requested
Ability to perform general administrative duties, including serving as office receptionist, managing, and answering phones, greeting, and directing visitors appropriately
Coordinate and schedule appointments, meetings, and conferences for internal employees while also maintaining the firm’s calendar and contacts up to date
Provide administrative and operational support through coordination of events, communications, and special projects
Support day-to-day operations by coordinating purchasing requests, maintaining contact records, processing time and expense submissions, and assisting with leave and attendance administration
Manage vendor files and accounts
Coordinate and assist with Information Technology (IT) functions
Manage and maintain office equipment inventory and procure office and kitchen supplies
Coordinate incoming and outcoming mail and shipping needs
Assisting in preparing project-related documents, reports and presentations
Maintain and update project files, databases, and records, ensuring accuracy and confidentiality
Assist and support President of the Company with administrative duties and their expenses as requested
Support external candidates in managing their calendars, travel arrangements, supplies, and expense reports
Other duties as assigned
Qualification
Required
A minimum of 2-4 years professional experience as an administrative assistant
Excellent written and verbal communication skills
Strong attention to detail and accuracy in handling administrative duties
Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines
Ability to handle sensitive information and maintain discretion
Ability to be a quick learner (selected candidate will be trained to know Deltek)
Open to learn many programs (selected candidate will be trained to work In-Design for resumes)
Proficient using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat and other relevant software
Preferred
Associate degree or bachelor's degree from Human Resources, Sociology, Psychology, Business, or related field of study
Benefits
Medical Insurance
Vision Insurance
Dental Insurance
401K
Life and Long-Term Disability Insurances
Paid Time Off (PTO) for personal time, sick days, and holidays
Professional Development Reimbursement
Company
Citadel CPM, Inc.
Citadel CPM, Inc.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase