PBS · 9 hours ago
Sr. AP Specialist (Contract to Hire)
Arlington, VA
Full-time, Contract
Hybrid
Mid, Senior Level
3+ years expPBS is a company seeking a Senior Accounts Payable Specialist responsible for day-to-day activities in processing accounts payable. The role involves reviewing invoices, ensuring proper approvals, and maintaining accurate vendor records while providing excellent customer service to both internal employees and external vendors.
BroadcastingNon ProfitPublishingVideo
Responsibilities
Complete data entry of vendor invoices and check requests as assigned, with responsibilities including but not limited to:
Review invoices and check requests for proper approval in accordance with PBS’s Delegation of Authority
Ensure that 1099 reportable amounts are accurately reflected in the accounting system
Ensure that appropriate vendor receives payment (i.e., individual vs. company)
Ensure that vendor invoice is complete and accurate (i.e., not a quote or statement)
Ensure that contract payments are supported with a copy of the executed agreement, including payment schedule, and other supporting documentation as needed
Ensure that payments and supporting documentation are properly filed
Reconcile vendor statements to AP records ensuring all items are properly accounted for
Process purchase order (PO) invoices by performing assigned tasks, including but not limited to:
Review completed purchase orders and ensure that supporting documentation is adequate and in compliance with PBS requirements
Follow up with appropriate personnel for incomplete POs regarding receipt, documentation, sales tax, etc
Ensure that approvals are in compliance with Delegation of Authority
Ensure that payments accurately account for all considerations, such as sales tax and freight
Work with Administration department to resolve any issues surrounding receipt of goods/services for POs and/or processing of POs
Serve as the primary lead for entry of wire transfer payments; serve as backup for organization check/Paymode (ACH) payments when required
Audit employee expense reimbursement requests including, but not limited to:
Review expense reports for completeness including receipts and proper approval
Review expenses to ensure compliance with company’s Travel & Expense policy; follow up with employees regarding any discrepancies
Respond to internal and external inquiries regarding status of invoices and employee expense reports in a timely and professional manner
Provide excellent customer service to internal PBS employees and external vendors
Oversee AP email and respond courteously and expeditiously to external vendors and internal inquiries
Provide training to ERP user community
Participate in the vendor set-up process, including, but not limited to:
TIN verification, W9 review, and requesting new documentation for vendor contact changes
Perform other duties as assigned
Qualification
Required
3 years' work experience performing accounts payable processing, which includes performing responsibilities that involve processing of purchase orders, 1099s, and travel and expense reimbursements. An equivalent combination of education and experience may be considered
Associate degree in Accounting or Business Administration, or equivalent combination of education and work experience required
Demonstrated attention to detail in performance of tasks, with ability to identify errors and/or missing information prior to processing invoices or expense reports
Ability to effectively handle high volume with strong attention to detail, outstanding numerical accuracy, and meticulous follow-through
Working knowledge of general accounting principles
Strong research, analytical and problem-solving skills
Excellent time management and organizational skills
Demonstrated ability to work effectively, both independently and in a team environment, in an atmosphere of multiple projects, shifting priorities, and overlapping deadlines
Flexible, diplomatic and experience working with all levels of the organization, as well as external stakeholders. Consistently demonstrates respect for inclusion, diversity, and ethics
Excellent communication (written and verbal), organizational and interpersonal skills are essential
Proficient in Microsoft Office applications
Preferred
Microsoft D365 experience a plus
Company
PBS
PBS provides media programming and services for the American public.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$4MKey Investors
Corporation for Public Broadcasting
2024-05-13Grant
2013-01-01Grant· $1M
2005-12-19Grant· $3M
Leadership Team
Paula Kerger
CEO
Rhonda Holt
Chief Technology Officer
Recent News
2025-12-16
TV Technology
2025-12-13
Company data provided by crunchbase