Tufts University · 4 hours ago
Administrative Coordinator - OVPR
Boston, MA
Full-time
Hybrid
Mid Level
$27.30/hr - $37.70/hr
3+ years expTufts University’s Office of the Vice Provost for Research (OVPR) supports the research community through various operational services. The Administrative Coordinator will provide advanced administrative, operational, and communications support, managing daily operations and coordinating program activities within a collaborative team environment.
BiotechnologyHealth CareMedical
Responsibilities
Manage daily front‑office operations and serve as a primary point of contact for faculty, staff, students, and external stakeholders
Maintain complex calendars, schedule meetings, coordinate logistics, and track ongoing matters requiring follow‑up
Prepare, process, and track administrative actions, documents, and records
Draft, proofread, and edit correspondence, reports, presentations, and other materials
Create spreadsheets, databases, and visual materials such as charts or graphics
Handle confidential information with discretion and ensure timely, accurate communication
Coordinate program activities and project workflows, including preparing agendas, taking minutes, tracking action items, and maintaining documentation
Update web content and prepare materials for internal or external audiences
Troubleshoot issues and direct complex inquiries to appropriate OVPR staff
Assist in planning and executing meetings, workshops, and special events
Coordinate speakers, invitations, promotional materials, logistics, and on‑site event support
Assist with developing and monitoring budgets for projects and events
Track expenditures, resolve discrepancies, and prepare financial summaries in collaboration with the budget officer
Qualification
Required
Knowledge and experience typically acquired through the completion of a high school diploma/GED and 5+ years of administrative experience, OR the completion of a bachelor's degree and 3+ years of administrative experience
Proficiency with Microsoft Office Suite, with the ability to produce professional documents, spreadsheets, and presentations, and comfort working with graphics/layout tools and databases
Strong organizational, interpersonal, and communication skills, with the ability to manage multiple priorities and maintain confidentiality
Demonstrated ability to prepare accurate documents, reports, spreadsheets, and presentations with strong attention to detail
Ability to work independently under minimal supervision, exercise good judgment, and take initiative in a fast‑paced environment
Preferred
Experience working in higher education, research administration, or a large, decentralized organization
Familiarity with financial tracking or basic bookkeeping
Experience supporting executive‑level leaders, including calendar management or event coordination
Comfort with database systems, web content updates, and/or basic design or layout tools
Company
Tufts University
With four campuses in Massachusetts, Tufts is a research university committed to helping students and faculty generate bold ideas, innovate, and become active citizens of the world.
10001+ employees
H1B Sponsorship
Tufts University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (96)
2024 (74)
2023 (85)
2022 (70)
2021 (61)
2020 (46)
Funding
Current Stage
Late StageLeadership Team
Daniel Graham
Music Production Club (Co-Founder)
João Ribeiro
Federalist Society Chapter, Co-President & Co-Founder
Recent News
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