State of Maine · 5 hours ago
Secretary Legal
Augusta, Maine
Full-time
Onsite
New Grad, Entry Level
$17.30/hr - $24.91/hrThe State of Maine is seeking a Secretary Legal to provide essential secretarial support within the Workers' Compensation Board. The role involves assisting attorneys and individuals in the legal field, managing office processes, and ensuring compliance with state policies.
Art
No H1B
Responsibilities
Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes
Create spreadsheets and perform data management
Create and use varied correspondence formats and compose standard business correspondence
Develop and use computerized formats and/or graphics for forms, pamphlets, graphs, charts, tables, and/or maps
Proofread and/or edit complex and technical records, letters, memos, reports, contracts, and/or documents
Take and/or transcribe notes, dictation, transcripts, and/or tapes into written minutes and/or reports
Establish computerized and/or manual filing systems
Type agendas, maintain calendars and schedules, and arrange business appointments, travel, itineraries, events, and meetings
Post to, amend, and/or update web pages using established content and knowledge of modern office software
Receive and greet visitors and determine customer needs
Correspond with the public to receive/supply information and/or adjust complaints
Query for data via telephone, computer, and/or written/oral communication. Research reference materials
Gather and compile information for reports, records, and/or presentations
Write regular and/or periodic reports
Receive, open, sort, weigh, and route incoming/outgoing mail/packages
Monitor, requisition, purchase, and maintain inventory/supplies
Examine documents/information, determine facts, detect errors and irregularities, and take action as authorized
Apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements
Develop standard work procedures within established guidelines
Serve on committees and/or coordinate meetings
Operate modern standard office equipment
Operate applicable specialized equipment upon completion of appropriate training
May provide ongoing leadership for a work team with responsibility to schedule, instruct, assign, review, and monitor the work
May confer with supervisor on performance appraisals of work team members
Qualification
Required
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of the principles and practices of office processes and administrative functions to perform routine secretarial support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures
Knowledge of legal terminology
Knowledge of modern office methods and procedures
Knowledge of spelling, punctuation, grammar, and business English
Knowledge of query and research techniques
Ability to operate modern standard office equipment
Ability to create spreadsheets and perform data management
Ability to use computerized and/or manual filing systems
Ability to create and use varied correspondence formats and compose standard business correspondence
Ability to develop and use computerized formats and/or graphics
Ability to proofread and/or edit complex and technical documents
Ability to rapidly and accurately take and/or transcribe dictation
Ability to prepare standard reports
Ability to use alphabetical, numerical, chronological, and secondary filing systems
Ability to gather and compile information
Ability to access information from the internet
Ability to work with timelines and schedules
Ability to process standard mail transactions
Ability to make intermediate mathematical calculations
Ability to determine and requisition inventory/supplies
Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures
Ability to review reference sources and select and synthesize data for reports and correspondence
Ability to apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements
Ability to communicate effectively
Ability to write clearly and effectively
Knowledge of applicable laws, rules, regulations, policies, procedures, paperwork, terminology, and core operations
Ability to stay current and understand, discuss, explain, and apply applicable laws, rules, regulations, policies, procedures, paperwork, and terminology
Ability to use applicable computer programs
Ability to make standard changes to web page content
Ability to operate applicable specialized equipment upon completion of appropriate training
Ability to effectively resolve problems
Ability to exercise good judgment in appraising situations and making decisions/recommendations
Ability to provide ongoing leadership for a work team
Ability to confer with supervisor on performance appraisals of work team members
Benefits
Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan – The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
Company
State of Maine
Welcome! We in Maine take pride in our quality of life, our entrepreneurial spirit, and our strong, independent heritage.
Founded in 1933
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.76MKey Investors
The National Endowment for the Arts
2019-05-18Grant· $0.76M
Leadership Team
Carole Reuschle
CEO of the Cabin
Joseph Zamboni
Chief Operating Officer
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