HCA Healthcare · 11 hours ago
Executive Administrative Assistant
Richmond, VA
Full-time
Onsite
Senior Level
5+ years expHCA Healthcare is committed to caring for patients with purpose and integrity. They are seeking an Executive Administrative Assistant responsible for providing high-level administrative support to executives in a fast-paced environment, ensuring professionalism and confidentiality while managing complex schedules and communications.
BiotechnologyHealth CareHospitalMedicalPrimary and Urgent Care
Responsibilities
Performs complex administrative duties, including coordinating resources across corporate functions
Composes routine correspondence with internal and external contacts
Interaction with both internal and external executives and assistants, as well as consultants
Coordination of a variety of complex executive meetings
Must be able to use best judgment to prioritize the executive’s time based on greatest need
Travel scheduling for multiple executives, logistics manipulation, and problem-solving
Heavy phones - answering and screening calls, assisting and directing callers, taking detailed messages for media relations team
Conserves executive’s time by reading, researching, and routing correspondence; drafting internal and external correspondence; collecting and analyzing information; initiating telecommunications
Ability to multi-task and meet changing deadlines
Document preparation and record management, including processing expense reports and invoices; handling mail, faxes and copying as needed; maintaining department phone and email distribution lists; maintaining department organizational charts and updating HCA website information as needed
Plan functions as requested, including negotiation with outside vendors for services
Lead multiple projects simultaneously; utilize exceptional follow-up skills
Expert level oral and written communication skills
Ability to communicate vertically and laterally within the organization at all levels
Interact with clients, vendors, and visitors professionally
Occasional back-up for the administrative process for releasing corporate press releases, which must be handled in a time sensitive, confidential and expert manner
Coordinating and scheduling small and large scale meeting and conference call logistics
Attends meetings when assigned and reports on actions
Oversee and ensure adequate supplies for department
Completes all arrangements for new departmental employees (schedules new employee orientation and Code of Conduct sessions, etc.)
Performs special projects and tasks as assigned to support department priorities, utilizing exceptional follow-up skills
Complete other duties as assigned
Qualification
Required
Strong decision-making ability
Provides a high level of professionalism and confidentiality in a fast-paced, high-stress environment that requires 24/7 support of executive which requires remaining flexible, relentless, resourceful and efficient
Communicates clearly and concisely, in both written and verbal form
Professional demeanor with previous experience in interacting and with and providing assistance to executive leadership in a large, matrixed organization
Self-directed team player with the ability to initiate and complete assigned tasks and projects, demonstrating attention to detail and ability to follow through
Takes ownership of assigned tasks and projects
Manages multiple tasks and projects for multiple owners simultaneously
Establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
Must be self-directed and able to complete projects with limited supervision
Skilled at organizing tasks and projects in a timely and orderly manner
Ability to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, and spell correctly
Demonstrates high level of proficiency with MS 2010 Office products, including but not limited to Outlook, Word, Excel, and PowerPoint
The successful candidate is energetic, organized, flexible, and proactive; has the ability to anticipate needs, think ahead, possesses strong critical thinking skills, and ability to use judgment when resolving issues on behalf of senior officer and VPs
Excellent customer service skills in personal, telephone and written communications
Ability to work and participate in a team environment within and across departments
BA or BS Degree or equivalent work experience
Five years administrative experience
Preferred
Healthcare Experience
Benefits
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
Free counseling services and resources for emotional, physical and financial wellbeing
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
Employee Stock Purchase Plan with 10% off HCA Healthcare stock
Family support through fertility and family building benefits with Progyny and adoption assistance.
Referral services for child, elder and pet care, home and auto repair, event planning and more
Consumer discounts through Abenity and Consumer Discounts
Retirement readiness, rollover assistance services and preferred banking partnerships
Education assistance (tuition, student loan, certification support, dependent scholarships)
Colleague recognition program
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Company
HCA Healthcare
HCA Healthcare provides medical education and healthcare services in locally managed facilities. It is a sub-organization of North Florida Endoscopy Center.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$8.51B2025-10-31Post Ipo Debt· $3.25B
2025-02-24Post Ipo Debt· $5.25B
2014-06-25Post Ipo Debt· $3.2M
Leadership Team
Nicholas Manning
Chief Executive Officer
Nick Lane
Regional Vice President Human Resources
Recent News
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