Ohio Living · 2 days ago
Secretary
Monroe, OH
Full-time
Onsite
Entry Level
1+ years expOhio Living is a company dedicated to making a difference in the lives of those needing healthcare and support. The Secretary role involves providing administrative support, managing paperwork, and ensuring effective operations within the department. Responsibilities include organizing files, processing documents, and assisting with meetings and events.
Health CareHome Health CareHospitalNon Profit
Responsibilities
Proactively provides administrative support anticipating needs related to scheduling, meeting materials, communications, clerical support, special projects, small event planning and coordinating, and distributing documents and other mailings
Processes daily paperwork (i.e. work orders, reports, invoices, check requests, etc.), then reviews and follows-up regarding the status of the paperwork
Handles collection and distribution of mail and courier deliveries, then forwards and redirects when necessary. Updates resident mail card file/list for forwarding purposes, if applicable. Takes mail to post office as needed
May assist with coordination of departmental, board, and/or committee meetings, including scheduling, agenda development, preparing meeting materials and presentations, facilitating mailings, taking minutes, and set-up and clean-up
Helps with board, staff, resident, and/or patient events as requested
Maintains current and accurate records through use of computers and/or other documentation in accordance with company standards and federal, state, and local standards, guidelines, and regulations
Adheres to the records management system policy and procedures for the department and ensure departmental staff does the same
Operates within the standard practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures
Processes check requests and pays invoices and expenses
Collects forms from new vendors used to add them to the accounting system
Organizes and files invoices
Assigns purchase order (PO) numbers to PO requests and notifies staff of PO status. Makes PO adjustments as necessary and files appropriately, if applicable
Prepares resident charges and reviews for accuracy a file that is uploaded to the Corporate Accounts Receivable Department once a month, if supporting a life plan community
May assist the Corporate Accounts Receivable Department with resident communications regarding past due charges and account status at a life plan community
Interfaces with board members, life plan community and/or home health & hospice staff, residents, patients, and family members as an administrative contact and liaison by answering questions, providing information, and ensuring appropriate follow-through and/or resolution is executed in a pleasant, professional, and timely manner
May fill in for the Receptionist answering the multi-line telephone system and directing calls to proper departments and/or staff, monitoring the main entrance, greeting and directing visitors, verifying who is entering the building, and maintaining the sign-in log for visitors, volunteers, and vendors. Also, calmly handles all emergencies with resident alert alarms, fire alarms, etc
Qualification
Required
High school diploma or equivalent
Knowledge of office machines, equipment, and procedures
Must be able to type a minimum of 50 words per minute
Proficiency with Windows, Microsoft Office (Word, Excel, PowerPoint), and the internet
Must be able to read, write, speak, and understand the English language
Preferred
One year experience in an administrative/clerical position
Experience in general accounting practices
Company
Ohio Living
Ohio Living is a nonprofit organization that expertise in-home health care, hospice, palliative care and physician services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Laurence Gumina
President & Chief Executive Officer
Leslie Belfance
Chief Operating Officer
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