The University of Texas at Austin · 8 hours ago
Administrative Program Coordinator, Business Services, Moody College of Communication
Austin, TX
Full-time
Hybrid
Mid Level
3+ years expThe University of Texas at Austin is seeking an Administrative Program Coordinator for the Moody College of Communication. This position provides key administrative support for the UT in Los Angeles and UT in New York programs, focusing on accounting, billing, and compliance with university policies.
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Responsibilities
Process all types of payment documents, including entertainment and travel reimbursements, ProCard payments, purchasing payments and contractor payments. Create authorizations for entertainment, contractors, and travel. Create purchase orders and contracts as requested. Manage Space Use contracts. Ensure compliance with UT and Moody College policies and procedures. Other related administrative duties as needed
Process and monitor all student billing for the UT in Los Angeles (UTLA) and UT in New York (UTNY) programs to ensure payments have been made and the programs have received all promised payments. Prepare reports on student billing as requested
Process all scholarships for the UTLA and UTNY programs and coordinate with the senior program coordinators of each program to ensure all scholarships have been awarded. Monitor scholarship accounts to ensure there is enough funding available, make sure the correct accounts are being used and provide reporting as requested
Maintain accounts for the UTLA and UTNY programs. Monitor accounts, process account transfers as needed to ensure funding. Ensure all expenditures comply with the rules applicable to the funds being spent. Provide reporting as requested
Serve as administrative point person for UTLA and UTNY staff. Ensure employee compliance with use of ProCards, Travel, and Entertainment cards. Ensure compliance with UT and Moody College policies and procedures
Reconcile transactions monthly for all UTLA and UTNY accounts. Prepare monthly financial reports for all UTLA and UTNY accounts according to Moody College Business Services format. Create and distribute reports as needed
Document program standard operating procedures, ensure communication to stakeholders and department, ensure easy access to program information. Develop metrics to measure program success through adherence to scope, timeliness, budget maintenance, and forecasting. Perform research and develop graphs, charts, spreadsheets, correspondence, reports, and presentation materials, as requested
Other duties as assigned
Qualification
Required
Bachelor's Degree and three years of accounting and clerical experience, including at least two years of experience at the Administrative Program Coordinator level (or similar title), or high school diploma or GED and five years of accounting and clerical experience, including at least one year at the Administrative Program Coordinator level (or similar title)
Working knowledge of Microsoft Word, Excel, and PowerPoint. Proficient in Excel
Demonstrated ability to meet deadlines and successfully identify, organize, and complete tasks independently and in a team environment
Ability to interact professionally, both written and verbal communication, with management and administrators
Experience reconciling accounts and preparing financial reports
Ability to effectively communicate financial information to individuals at all levels
Demonstrated attention to detail
Preferred
More than five years of accounting and clerical experience
Working knowledge of UT Accounting, DEFINE, Procards, Purchase Orders, Contracts+, Request System, Point Plus, UT Market, MS Suite, and IF2 reporting
Demonstrated experience with the University of Texas payment processing, financial systems, and accounting procedures
Benefits
Hybrid work arrangements are available, subject to continued administrative approval and business needs.
Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
H1B Sponsorship
The University of Texas at Austin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (282)
2024 (210)
2023 (175)
2022 (186)
2021 (187)
2020 (190)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
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