OurLegacy Organ and Tissue Donation · 1 week ago
Event Planning and Strategy Specialist
Maitland, FL
Contract
Onsite
Mid Level
3+ years expOurLegacy Organ and Tissue Donation is seeking an Event Planning and Strategy Specialist to coordinate and execute corporate events and meetings. The role involves managing all aspects of event production, including logistics, vendor management, and post-event analysis.
Hospital & Health Care
Responsibilities
Manages coordination of events from concept to on-site implementation
Schedules and attends all event planning meetings with internal team
Schedules and leads out on stakeholder production meetings
Expert in show flow creation
Leads out on show flow review with internal team and vendors
Leads pre-event detailed logistic meetings to educate the internal team
Leads on-site logistics during events to ensure proper flow, set up, and manages details
Manages staff and vendors at chosen event site in order to coordinate details
Reviews event invoices for accuracy and acquires approval for payment
Maintains records of all event aspects including budget summary
Uses event cost projection to present innovative and experience elements to stakeholders
Leads in creation of venue RFPs and sourcing
Collaborates with event stakeholders and key decision-makers to clearly identify and establish event objectives, needs, and communication guidelines for project updating and event budgeting
Provides expert process, coordination, and solutions to ensure successful real-time execution during event operations, including sufficiency of facilities and food, quality and availability of materials, presence of clear signage, direction of staff and set-up/implementation of the event itself
Identifies and manages potential issues and opportunities that would impact desired experience production objectives
Provides thoughtful and efficient solutions to manager, director, and/or stakeholder in real time as potential issues arise
Must demonstrate flexibility and willingness to support colleagues
Works well within the organizational framework to achieve departmental goals and objectives
Identify and manage potential issues and opportunities that would impact desired event production objectives
Develop comprehensive organizational improvement plans to address identified needs
Provides leadership and mentoring to event production partners
Completes projects and publishes content within established or adjusted budget and agreed upon time frames
Leads the production and execution of events at assigned facilities/business units, venues, and studios
Analyze post-event data metrics/survey results, virtual attendee engagement, and report on event effectiveness with internal and external clients; optimize future events based on the results of this analysis
Uses post-event feedback to provide future agenda topics to stakeholders
Works collaboratively with Creative team, providing clear objectives and goals, with timely feedback and reasonable deadlines for development of effective deliverables
Subject matter expert on new event industry related trends
Intermediate subject matter expert on using CVENT technologies (or comparable technologies) for event registration
Qualification
Required
Proven experience as an events planner or organizer
Professional presence in communicating and interacting with leaders, diverse populations, team members internally and in the community
Excellent time management, verbal communication, and written communication skills
Sales skills and ability to build productive business relationships
Ability to manage multiple projects independently and make appropriate decisions while prioritizing effectively
Flexibility and adaptability to change
Strong attention to detail
Excellent customer service skills
Proficient computer and design skills, including MS Office suite and Adobe design software
Ability to provide strategic thought partnership with multiple leadership teams
Develop management control systems to aid in financial planning and cost analysis, and design planning and control systems to coordinate activities and ensure product quality. Ensures cost and budget and quality objectives are met for designed experiences. Processes invoices
Executive decision making and critical thinking using best judgement and experience while identifying alternatives when making timely decisions as needed by the client
Self-starter with ability to implement initiatives in a strategic manner with minimal supervision
Bachelor's degree in event production, marketing, communications, or related field
3-years' experience in relevant field and current trade certifications (AV)
Preferred
Flexible schedule and some travel required during certain time periods
Ability to work collaboratively with others
Strong teamwork skills required
Excellent ability to establish rapport with others and ability to build strong interpersonal relationships
Great customer service with positive energy
Exhibit good judgment and decision-making skills
Certified Meeting Planner certification
Company
OurLegacy Organ and Tissue Donation
We are the caring connection that makes organ and tissue donation possible.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase