U.S. Department of Veterans Affairs · 8 hours ago
Secretary (OA)
Long Beach, CA
Full-time
Onsite
Entry Level
1+ years expU.S. Department of Veterans Affairs is currently recruiting for a Secretary in Health Administration Services. The primary purpose of the position is to perform day-to-day administrative assistance to the Chief of the Health Administration Service line, managing various administrative tasks and supporting personnel operations.
GovernmentMedicalNational SecurityPublic Safety
Responsibilities
Manage requests for information and/or resolve a variety of administrative inquiries both from within and Outside of organization
Review all outgoing correspondence and reports for i.e proper format - mathematical accuracy - correct grammatical contents - spelling and all necessary coordination of facts has been completed
Input employee's attendance and leave information daily i.e includes regular hours - days worked - overtime - holiday pay - differential - compensatory time earned or taken - any applicable premium pay - absence for Leave Without Pay (LWOP) - Absence without Leave (AWOL) - military leave - annual and sick leave - Authorized Absence (AA) and changes in T&L units
Receive incoming correspondence - publications - regulations and directives - to ensuring tasks - reports - and other action items are completed timely by distributing work to appropriate staff member and departments
Collaborate with the Administrative Officer for the effective coordination and/or administration of human resource programs - i.e including personnel actions - incentive awards - and performance evaluation programs
Schedule/reschedule appointments when it becomes apparent that supervisor will not be able to meet as needed
Brief supervisor on matters to be considered before the scheduled meetings as needed
Coordinate for appropriate staff to attend meetings in the absence of the service chief and deputy chief as needed
Prepare final documents and various other correspondence from e.g recorded/verbal dictation - rough drafts - rough notes of engineers and including highly technical and complex terminology of an engineering - architectural and construction nature
Screen calls and visitors to assure follow-up inquiries are referred to appropriate personnel based on knowledge of programs and/or operations
Maintain current personnel listing of employee's emergency contact information and/or updating the emergency cascade call back rosters and distributing listing to the appropriate personnel
Manage office supplies by developing and managing inventory and adjust volumes based upon the usage rates and customer needs
Qualification
Required
Applicants must meet all requirements by the closing date of this announcement - 02/11/2026
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement
For a GS-06 position you must have served 52 weeks at the GS-05
The grade may have been in any occupation - but must have been held in the Federal service
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials
If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement
In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization
Examples of specialized experience would typically include - but are not limited to: utilize medical terminology - automation software (examples; medical software and Excel - spreadsheets and databases); and provide receptionist/clerical support work
You will be rated on the following Competencies for this position: Clerical Interpersonal Effectiveness Manages and Organizes Information Technical Competence
Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social)
You will receive credit for all qualifying experience - including volunteer experience
Note: A full year of work is considered to be 35-40 hours of work per week
Part-time experience will be credited on the basis of time actually spent in appropriate activities
Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment
The work is sedentary
Typically - the employee may sit comfortably to do the work
However - there may be some walking - standing - bending - lifting and carrying of light items like paper - files or books
Company
U.S. Department of Veterans Affairs
Welcome to the United States Department of Veterans Affairs (VA) Official LinkedIn page.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Charles Worthington
Chief Technology Officer
Helga Rippen
Chief Interoperability and Veteran Access Officer
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