VCI Construction · 19 hours ago
Coordinator Office
Upland, CA
Full-time
Onsite
Entry, Mid Level
$20/hr - $24/hr
2+ years expVCI Construction is a company focused on connecting careers with purpose. The Administrative Assistant will provide essential administrative support, manage complex schedules, and ensure timely completion of workload while assisting project managers and other staff as needed.
Real EstateTelecommunications
Responsibilities
Maintain electronic filing systems
Records, filing and answering telephones
Assist in obtaining permits and licenses
Maintain project records
Maintain subcontractor contacts
Notify the Safety Department of crew locations
Verify invoices to shippers
Verify quotes to invoices
Code invoices for project manager approval and issues and maintains PO log
Maintain various job trackers. (Excel)
Collect, assemble and report production weekly
Process billing. (units/firm bid)
Update job tracking reports
Print drawings, documentation, monitor, log, and submit new bids
Collect timesheets and prepare a recap for payroll
Check time sheets to ensure they are filled out correctly
Coordinate with internal accounting staff to provide reports and forms as requested
Reports weekly equipment usage to the equipment department
Provide assistance to Project Manager, Supervisors, and field employees as needed
Perform other related duties as assigned
Qualification
Required
To be 18 years of age or older
Authorization to work in the United States for this company
At least 2-5 years relevant experience
Computer literate, proficient with Microsoft suite. (Excel, Word, etc.)
Demonstrate proficiency with SAP, E-maps, FIM inventory maps, Google Docs, Sheets, Calendar, Maps, Mail, and Microsoft Project
Organized
Excellent communication skills verbal / written
Fast learner
Self-starter - Ability to work on their own, comfortable taking on responsibilities without having to be continually directed
Good people skills. Able to comfortably interact with management, fellow employees, third parties, etc. in a positive manner
Must be able to follow instructions and directions to perform job tasks
Must help to solve problems as opposed to starting, adding to or feeding on them
Ability to multitask several assignments simultaneously
Ability to work in a fast paced environment
Energized with a positive and outgoing personality
Demonstrates a strong capacity to quickly adapt by learning new skills and unlearning outdated ones
Preferred
Bilingual English/Spanish is a plus
Construction industry experience
Event planning experience
Basic accounting background
Benefits
Weekly Paychecks
Paid Time Off, Parental Leave, and Holidays
Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
401(k) w/ Company Match
Stock Purchase Plan
Education Reimbursement
Legal Insurance
Discounts on gym memberships, pet insurance, and much more!
Company
VCI Construction
VCI Construction specializes in network construction, fiber over builds, engineering, underground, substructure, infrastructure projects.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase