Wesleyan University · 8 hours ago
Facilities Project and Design Coordinator
Middletown, CT
Full-time
Onsite
Mid, Senior Level
$63K/yr - $80K/yr
5+ years expWesleyan University, founded in 1831 and located in Middletown, Connecticut, is a leading liberal arts institution recognized for its academic excellence. The Facilities Project and Design Coordinator will perform space analysis, programming, interior layout development, and project execution to support the University’s planning and design initiatives.
Higher Education
Responsibilities
Consult historical building documentation in the print library
Conduct site visits to verify and document existing conditions; update AutoCAD drawings accordingly
Develop project scope, plan spaces, specify and design contract furniture concepts in consultation with clients ensuring alignment with budget constraints and project goals
Evaluate how HVAC, electrical, data, life-safety systems, and structural constraints impact proposed layouts or space changes
Select and specify coordinated campus standards
Facilitates and coordinates input from multiple trades during project planning including movers, electricians, plumbers, general contractors, and furniture suppliers
Provide comprehensive project coordination, cost tracking, contract management and related documentation for multiple concurrent projects
Maintain and update AutoCAD files and space attribute data for University buildings
Demonstrate flexibility and willingness to contribute to the Facilities and Construction team as needs arise
Manage multiple renovation and improvement projects (typically under $250,000) from concept through completion.This includes managing budgets, contracts and schedules for assigned projects to ensure on-time, on-budget, and on-scope delivery
Plan and oversee faculty and staff move requests, coordinating furniture, finishes, power, data, lighting and minor mechanical reconfigurations
Coordinate and schedule work across multiple trades including contractors, vendors, and campus partners to maintain project quality and schedule
Support classroom and student-space renovation efforts and other projects that enhance campus functionality
Develop design presentations and guide stakeholders through planning options and finish selections to ensure alignment with University standards and project objectives
Review and approve project invoices to verify compliance with budgets, scopes, schedules, and contract terms
Maintain thorough project documentation including photos, meeting notes, and summary reports to support project tracking and closeout
Qualification
Required
Associate's degree in Interior Design, Architecture, Construction Management, Facilities Management, Planning, Design or related field with at least 5 years of relevant professional experience or an equivalent combination of education, training, and experience
Must be at least 20 years of age and possess a valid U.S. driver's license for a minimum of three years with a satisfactory driving record
Ability to develop accurate space plans and evaluate impacts of HVAC, electrical, data, and life-safety systems
Demonstrated ability to manage multiple concurrent projects, while coordinating all trades and vendors
Demonstrated skills in developing, monitoring, and maintaining project budgets
Proficiency in measurement tools such as tape measures or laser distance devices
Strong computer skills including proficiency in AutoCAD, MS Office Suite, MS Project, PowerPoint, Adobe, CAFM and related systems for design, planning, budgeting, and project management
Effective communication and presentation skills, supported by a client-service mindset
Ability to balance practical problem solving with creative thinking with regard to renovating campus spaces in alignment with Campus Planning Principles
Self-motivated with the ability to work independently, take initiative and resolve challenges proactively
Build and maintain positive, collaborative relationships with campus clients', Physical Plant staff, and external contractors to ensure project success
Capacity to thrive in a fast-paced, team-oriented environment
Proficient organizational and project management skills
Ability to work independently, manage deadlines, and solve practical design and construction challenges creatively
Working knowledge of building codes, accessibility standards, and office safety procedures
Preferred
Bachelor's degree in planning, Design, Architecture, Construction or equivalent plus at least two years of relevant professional experience
Proficiency in project cost accounting, scheduling and CAFM or other space management software
Demonstrated ability to interpret the project scope and goals, understanding their impact on surrounding departments and ensure alignment with the Campus Master Plan
Working knowledge of ADA and Life Safety guidelines as related to space planning - i.e. door swings and clearances, dead end corridor limits, aisle widths, room occupancy limits etc
Relevant experience in space planning, contract furniture design and specification, cost estimating, budgeting and AIA contract standards
Knowledge of ergonomics and furniture modifications to promote comfort and prevent repetitive strain injuries
Benefits
Comprehensive group insurance plans
Wellness programs and incentives
Generous paid time off
Retirement plans
Flexible work schedules
Employee and dependent tuition programs for those who qualify
Company
Wesleyan University
Wesleyan University is a diverse, energetic liberal arts community where critical thinking and practical idealism go hand in hand.
501-1000 employees
H1B Sponsorship
Wesleyan University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (14)
2024 (10)
2023 (9)
2022 (13)
2021 (6)
2020 (8)
Funding
Current Stage
Late StageLeadership Team
Debbra Goh
Co-Founder & Student Leader, WesThrift @ 284 High
Dave Baird
Vice President for Information Technology and Chief Information Officer
Recent News
2025-09-20
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2025-08-27
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