Hamilton County Department of Education · 2 weeks ago
Resource Facilitator
Hickory Valley, TN
Full-time
Onsite
Senior Level, Lead/Staff
8+ years expHamilton County Department of Education is seeking a Resource Facilitator to provide support in managing financial resources and grant-related activities. The role involves overseeing fiscal compliance for federal grants, collaborating with various departments, and ensuring effective utilization of resources to support students and programs.
Education Management
Responsibilities
Manages day-to-day fiscal and programmatic oversight for two federal grants, ensuring compliance with all federal, state, and district requirements
Reviews grant-related expenditures to ensure alignment with approved budgets, allowable cost principles, and purchasing guidelines; verifies accuracy of invoices, researches discrepancies, and ensures expenditures are charged to appropriate accounts
Monitors grant budgets and assists the department or division head with annual budget development, tracking, forecasting, and reconciliation
Collaborates closely with the Human Resources, Exceptional Education, Federal Programs and Grants team, Fiscal Services, and other district stakeholders to ensure effective and compliant utilization of grant funds in support of students and programs
Coordinates the posting, monitoring, and maintenance of grant-funded positions, including verification of budgets, licensure, and required data points, and ensures accuracy within district systems; monitors licensure compliance as required by grant terms
Reviews, prepares, and supports submission of required grant reports, narratives, and fiscal documentation; summarizes data in clear, articulate formats and develops visual representations tailored to varied audiences
Serves as a liaison between departments to organize, disseminate, and upload federal and state grant documents within designated digital platforms, ensuring accuracy, completeness, and timeliness
Maintains organized grant files and records in accordance with federal, state, and district records retention requirements, including financial documentation, programmatic records, and supporting materials
Performs grant-related accounting and bookkeeping functions, including spreadsheet reconciliation, financial tracking, discrepancy resolution, and report generation
Communicates regularly with supervisors, district departments, school-based personnel, state and federal agencies, and external partners to coordinate work, exchange information, and resolve grant-related issues
Supports effective resource utilization aligned with the vision and mission of the Executive Director of Exceptional Education and Hamilton County Schools
Attends meetings, trainings, and professional development related to grants management, compliance, and district initiatives
Travels to school sites and district locations as needed to support grant implementation and monitoring
Utilizes district technology systems, databases, spreadsheets, and reporting tools to manage data, documentation, and communication related to grant operations
Operates office and technology equipment necessary to perform essential job functions
Ensures confidentiality of student, personnel, and financial information in accordance with applicable laws and policies
Complies with all district, state, and federal laws, rules, regulations, policies, and procedures
Adheres to the Tennessee Teacher Code of Ethics and the district Code of Professional Conduct
Demonstrates professionalism; maintains a respectful, collaborative, and customer-focused approach when working with schools, departments, families, and community stakeholders
Maintains regular attendance and punctuality
Performs other related duties as assigned
Qualification
Required
High School diploma or equivalent
Eight (8) years of experience that includes office administration, project management, budget administration, bookkeeping, and/or payroll required
Or any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities for this job
Must maintain a valid state issued driver's license
Ability to perform addition, subtraction, multiplication, and division. Ability to calculate decimals and percentages
Demonstrate excellent verbal and written communication skills to deal effectively with students, educators, parents, and community members
Demonstrate excellent planning, organizational, problem-solving, decision-making, and time management skills
Strong analytical and problem-solving skills
Ability to prioritize tasks and to delegate them when appropriate
Ability to act with integrity, professionalism, and confidentiality
Preferred
College-level coursework or vocational training in office administration, bookkeeping, or related areas preferred
Three (3) years of experience working in a K-12 setting preferred
Company
Hamilton County Department of Education
Hamilton County Schools is located in the scenic city of Chattanooga, TN.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Mary Ellen Heuton
Chief Financial Officer
Andrew Hardy
Coordinator of Community Partnerships
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