Operation Smile · 8 hours ago
Executive Assistant, Chief Strategy Officer
Virginia Beach, VA
Full-time
Hybrid
Mid, Senior Level
$56K/yr - $70K/yr
5+ years expOperation Smile Inc is a nonprofit organization dedicated to providing medical care to children. They are seeking an Executive Assistant to support the Chief Strategy Officer and other senior executives by managing schedules, preparing materials for meetings, and handling various administrative tasks.
Health CareMedicalNon Profit
Responsibilities
Maintain CSO’s schedule of meetings and events, prepare travel including international documentation requirements; provide regular scheduling updates to staff members
Attend meetings as required to take notes or support the Chief of Strategy and Partnerships
Partners with the Chief Strategy Officer to prepare briefing materials, agendas, and contextual insights, ensuring readiness for strategic meetings, initiatives, and stakeholder engagements
Coordinate monthly Enterprise Strategy and Partnerships Meetings and assist as needed with the coordination and planning of other meetings
Respond to requests for information on behalf of the Chief of Strategy and Partnerships and properly direct current and potential donor inquiries
Manage and/or support event planning at HQ as needed by organizing facilities, catering, entertainment, transportation, location, invitee list, special guests, equipment, etc
Assist with department budget and expense tracking
Prepare expense reports, purchase orders, variance reports, time sheets and check requests in accordance with Finance Department guidelines for Chief of Strategy and Partnerships
Provide all office support for the Chief of Strategy and Partnerships including maintaining supplies, processing department mail and email
Perform all other jobs and special projects requested by the Chief of Strategy and Partnerships order to assist her in staying efficient
Must maintain strict confidentiality of personal and organizational business
Acting as the point of contact between the executives and internal or external colleagues
Assist other senior executives and officers when asked
Additional duties as necessary
Ability to work after 5pm, 3-4 days a week
Qualification
Required
Bachelor degree required
At least 5-year, high level administrative support preferred
Proficiency with the Microsoft Office suite of programs (especially Microsoft Word, Excel and PowerPoint)
Proficiency with Raisers Edge a distinct plus
Familiar with budget templates
Well-organized, proficient multitasker
Independent self-starter
Ability to prioritize and meet deadlines
Articulate communicator
Comfortable corresponding and interacting with C-Suite level executives internally and externally
Ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, and races
Exceptional writing and interpersonal skills
Proactive, anticipate the next action, and work with minimal instruction
Passion for the Operation Smile mission
Positive attitude and sense of humor important
Ability to work after 5pm, 3-4 days a week
Preferred
At least 5-year, high level administrative support preferred
Proficiency with Raisers Edge a distinct plus
Experience in a nonprofit development office a plus
Benefits
401(k) plan, featuring Safe Harbor and employer matching
All-in-one health plans! We've got your health, pharmacy, dental, and vision needs covered for you and your loved ones.
100% paid premiums for life and AD&D insurances
Flexible time off and celebrate with company-paid holidays
Flexible work arrangements that fit your lifestyle, with remote, on-site, and hybrid work arrangements
Opportunities to participate in international medical trips, community outreach, and global health initiatives
Company
Operation Smile
Operation Smile is an international children's medical charity that performs safe.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Kathy Magee
Co-founder, President & CEO
William P. Magee, Jr., DDS, MD
CEO Emeritus
Recent News
2025-11-20
Company data provided by crunchbase