University of Rochester · 2 months ago
Department Coordinator IV
Rochester, New York Metropolitan Area
Part-time
Onsite
Mid Level
$21.36/hr - $29.90/hr
3+ years expThe University of Rochester is committed to fostering a welcoming community and is seeking a Department Coordinator IV to provide administrative support to the Master of Science in Genetic Counseling program. The role involves managing communications, coordinating meetings, overseeing admissions processes, and collaborating on program activities.
Health CareMedicalUniversities
Responsibilities
Serve as the primary point of contact for the MSGC program, including telephone calls and electronic/mail correspondence with MSGC program applicants, students, leadership, faculty, and the School of Medicine Office for Graduate Education and Postdoctoral Affairs (GEPA). Serve as a resource to internal and external queries relating to the program and program policies. Maintain updated MSGC program information, resources, and policies in the MSGC Student Handbook. Communicate updated resource and policy information with students and faculty as needed
Coordination of meetings for MSGC program leadership, including scheduling, room requests, agenda distribution, materials and slide preparation, and recording and distribution of meeting minutes. Coordination of classroom requests for MSGC courses. Management of MSGC Student Calendar
Coordination and management of MSGC admissions process activities via Slate, including management of MSGC application review process and coordination of application reviews by multiple faculty members. This also includes management of MSGC interviews (e.g., preparation and distribution of interview materials for faculty members and applicants; and compilation of materials for review by the Selection Committee)
Collaborate with MSGC program leadership in the planning, logistics, and implementation of MSGC program activities such as program orientation, graduation, student thesis research event, student thesis oral exams, and other graduate program events
Arrange travel, conference registration, and hotel accommodations for MSGC program leadership. Prepare, edit, and obtain signatures for letters and forms related to MSGC program faculty appointments, faculty reimbursements, and employee expense reports. Prepare forms related to other reimbursements and processing of honoraria. Maintain inventory of office supplies and place requests for office supplies and equipment
Collaborate with MSGC program leadership in compiling and managing documentation for internal and external program reviews (including, but not limited to, documentation for MSGC Advisory Board and documentation requirements of the Accreditation Council for Genetic Counseling)
Other duties as assigned for the MSGC Program
Qualification
Required
College graduation or an equivalent combination of experience and training
At least three years of relevant administrative experience
Preferred
Knowledge of university policies, procedures, and practices
Proficiency with Windows, Microsoft Office, Excel, Adobe, and Zoom
Strong interpersonal, organizational, and communication skills, both verbal and written
High level of attention to detail
Company
University of Rochester
The University of Rochester is a private research university located in Rochester, New York.
10001+ employees
H1B Sponsorship
University of Rochester has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (234)
2024 (126)
2023 (130)
2022 (106)
2021 (100)
2020 (92)
Funding
Current Stage
Late StageTotal Funding
$20.43MKey Investors
National Science FoundationUnitedHealthcareSociety to Improve Diagnosis in Medicine
2023-09-25Grant· $18M
2023-07-26Grant· $0.07M
2022-09-20Grant· $0.05M
Leadership Team
David Linehan
Chief Executive Officer
Recent News
2025-12-04
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