Florida State University · 22 hours ago
Administrative Specialist - UBA / Herbert Wertheim College of Business
Tallahassee, FL
Full-time
Onsite
Entry, Mid Level
2+ years expFlorida State University is one of the nation's elite research universities, and they are seeking an Administrative Specialist for the Herbert Wertheim College of Business. The role focuses on managing administrative functions, HR compliance, and faculty development within the college.
EducationUniversities
Responsibilities
Responsible for managing administrative functions with a focus on Faculty and OPS employees within the Herbert Wertheim College of Business (HWCOB) respective schools, programs, and institutes
Serves as the departmental HR and faculty development liaison for the HWCOB, its departments, programs, and institutes
Manages departmental and Dean's office processes related to Faculty Development & Advancement, ensuring processes and materials comply with College and University Guidelines
Develops data collection and recording methods for information storage and retrieval, including Years in Rank/Tenure Clock documents
Coordinates reports and reviews as requested by the OFDA
Responsible for managing departmental HR transactional functions for the Herbert Wertheim College of Business and its respective schools, centers and institutes, with a focus on faculty and OPS positions
Assists new employees with onboarding and monitoring the hiring process to completion
Manages active appointment reports, spreadsheets, and payroll cost center reports, ensuring accurate and timely data
Responsible for researching and initiating processes required to correct errors and ensure proper payroll payments
Maintains departmental personnel files in compliance with Federal, State, and University laws, policies, and guidelines
Serves as the primary FACET and AOR representative
Interprets, recommends and implements policies and procedures with the deans and other management personnel to ensure adherence to federal, state, university and college laws, rules, policies and business practices
Responsible for ensuring HR compliance at the Herbert Wertheim College of Business
Participates in policy development for Departmental HR and faculty development functions
Serves as a resource for supervisors to ensure they have a good understanding of the University policies and procedures
Guides and advises supervisors through the recruiting process
Serves as liaison with other University departments
Highly visible representative of the Herbert Wertheim College of Business and the Office of the Dean through correspondence and meetings
Develops and carries out communication procedures for dissemination of University and Dean's Office directives related to human resources, faculty development and advancements
Prepares, reviews, edits, and analyses reports
Creates reports for upper management, department chairs and program directors regarding faculty retention and turnover
Manages appointment spreadsheets for respective employees and provides regular rate management reports to college leadership to track faculty rate
Qualification
Required
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
Preferred
The ideal candidate should have experience in FSU HR processes
Benefits
Compensation
Benefits
Wellness
Recognition
Employee Development programs
Company
Florida State University
Florida State University is an American public space-grant and sea-grant research uivnersity.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$108.2MKey Investors
National Science FoundationNational Institutes of Health
2024-02-23Grant· $6M
2023-01-27Grant· $72.7M
2021-10-14Grant· $14.5M
Leadership Team
Ebe Randeree
Associate Dean. College of Communication & Information
Jeff Latimer
Associate Director of Information Technology
Recent News
2025-11-24
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