Coda Search│Staffing · 1 week ago
Workplace Operations Associate
New York, NY
Full-time
Onsite
Mid Level
$90K/yr - $100K/yr
3+ years expCoda Search│Staffing is seeking a Workplace Operations Associate to lead office operations while supporting workplace projects and events. The role involves coordinating facilities projects, managing vendor relationships, and overseeing space and event planning to enhance workplace efficiency.
ConsultingRecruitingStaffing Agency
Responsibilities
Coordinate office events in partnership with internal stakeholders, overseeing vendor engagement, contracting, venue/site selection, and end-to-end logistics through execution
Support workplace planning efforts, including space allocation and seating recommendations to improve utilization and adapt to organizational changes
Manage key workplace vendors and maintain ongoing coordination with building management to ensure office services and facilities needs are addressed promptly
Administer procurement and payment processes for the team, including purchase coordination, invoice review, and processing through an electronic payment platform, while maintaining appropriate controls and documentation
Assist with budget administration and routine financial tracking, including monitoring spend, managing accruals, and supporting periodic reporting
Provide administrative support to senior leadership and the broader team, including scheduling, meeting coordination, travel support, expense processing, and business continuity assistance
Support insurance-related administration as needed, including coordinating claims activity and assisting with proposal documentation
Oversee subscription management across multiple groups, including renewals, vendor coordination, and internal tracking
Support travel program administration by helping maintain policies and procedures and coordinating resolutions for exceptions as they arise
Oversee hospitality and front-of-house services, including day-to-day operations, inventory and budget oversight, service standards, and continuous improvements to the workplace experience
Qualification
Required
3–5 years of experience in office operations and workplace management
Background in facilities coordination, administrative support and vendor management
Highly organized and able to manage multiple projects simultaneously
Strong interpersonal and communication skills
Bachelor's Degree required
Company
Coda Search│Staffing
At Coda, we believe the best way to serve our clients is through an inclusive and personalized approach. We’re not order-takers, we’re consultants.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Linh Nguyen
Chief Operating Officer
Recent News
2025-08-13
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