Youth and Family Advocates · 9 hours ago
Office Specialist
Inverness, FL
Full-time
Onsite
Entry Level
2+ years expYouth and Family Advocates (YFA) is dedicated to serving children and families in crisis by providing programs that encourage healing and success. The Office Specialist role involves providing administrative and operational support to ensure efficient office operations and compliance with agency policies. The position requires strong organizational skills and a commitment to trauma-informed care principles.
FamilyHealth CareNon ProfitSocial ImpactYoung Adults
Responsibilities
Provide administrative support to the Case Management team
Process faxes, coordinate purchases, arrange travel, and support daily operations
Manage petty cash, including reconciliations and employee reimbursements
Review, code, and submit Visa credit card transactions accurately and timely
Complete documentation for new hires, training, system access, and updates
Coordinate office needs including maintenance, repairs, security, and equipment issues
Monitor fleet vehicle compliance and coordinate maintenance and repairs
Maintain inventory of office supplies and food items
Submit biweekly on-call compensation information to Payroll
Communicate training schedules and prepare monthly training reports
Assist with special projects and perform other duties as assigned
Qualification
Required
High school diploma or equivalent
2+ years related work experience
Positive attitude with the ability to work effectively in a challenging environment
Demonstrated patience, respect for children and families, and cultural sensitivity
Strong organizational skills with the ability to manage multiple priorities under stress
Ability to work independently with a moderate level of supervision
Strong program knowledge and attention to detail
High level of professionalism and confidentiality, including PHI compliance
Proficiency in Microsoft Office and general computer applications
Strong written and verbal communication skills
Ability to facilitate large groups and manage varied group dynamics
Dependable, punctual, and prepared to work as scheduled
Ability to work collaboratively in a team environment
Willingness to accept guidance and direction from supervisors
Commitment to EEO principles and a workplace of dignity and respect
Alignment with the agency's mission and core values
Ability to sit for long periods of time
Ability to bend, lift, and carry 30 pounds
Preferred
AA degree or business school
Benefits
Generous PTO package, Incrementally Increasing Annually
13 Paid Holidays
5 Days of Parental Leave
Medical, Dental, and Vision Insurance
Short-Term Disability and Long-Term Disability
Supplemental Accident, Critical Illness, and Hospital Indemnity Insurance
Paid Life Insurance
Legal Services
ID Monitoring
Pet Insurance
Employee Assistance Program
Tuition Reimbursement
Immediate eligibility for 403b Savings Plan with match after 12 months
Continuous training and professional development opportunities
Company
Youth and Family Advocates
YFA is the leading voice, resource, and advocate for the 6,000+ children we serve annually in our seven-county area.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Toby Fritz
Chief Operating Officer
Rick Manuel, MBA, SHRM-SCP
Program Director - North Counties CBC Operations
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