The City University of New York · 2 hours ago
Administrative Executive Assistant - HEOa
Bronx, NY
Full-time
Onsite
Mid Level
$90K/yr - $95K/yr
4+ years expThe City University of New York is seeking a highly organized and detail-oriented Administrative Executive Assistant for Lehman College's Office of the President. This role involves providing comprehensive administrative support to senior leadership, coordinating events, managing executive calendars, and ensuring effective communication within the office.
Higher Education
Responsibilities
Act as primary operational assistant to the Chief of Staff and serve as deputy/point of contact for senior executive support in the absence of other senior assistants
Assist with the end-to-end design and coordination of all DEI workshops and programs, from initial content development to full logistical execution. This includes managing all aspects of event planning: creating promotional materials and flyers, scheduling, securing space, researching and preparing materials, liaising with internal departments for AV/IT needs, and coordinating with external vendors for services such as catering. Additionally, this role handles all participant communications, including managing emails and RSVPs, maintaining related records, and executing all DEI outreach logistics
Manage executive calendars and inboxes for assigned senior staff; prepare briefing materials, meeting packets and executive profiles
Coordinate NYS/CUNY-compliant local and long-distance business travel (air, ground, lodging); prepare pre-travel authorizations (budget estimates), develop itineraries, and reconcile travel expenses via CUNYfirst
Administer and update the Office of the President SharePoint site and office databases; curate electronic records, enforce document retention guidelines, and maintain office filing systems
Monitor and respond to the public presidential email account; provide front desk/telephone coverage; triage inquiries from students, staff, external partners and government offices
Process incoming/outgoing mail; file, rotate and purge documents per record keeping retention guidelines
Assistant with cross-office collaborations that advance presidential priorities; create and maintain procedural guides, templates and standard operating procedures to institutionalize practices developed during transitions
Qualification
Required
Bachelor's Degree and four years' relevant experience required
Benefits
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.
We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.
Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
Company
The City University of New York
The City University of New York is the nation’s largest urban public university, a transformative engine of social mobility that is a critical component of the lifeblood of New York City.
10001+ employees
H1B Sponsorship
The City University of New York has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (6)
2023 (5)
2022 (5)
2021 (2)
2020 (11)
Funding
Current Stage
Late StageLeadership Team
Allison Griffin
Partnership Specialist, CUNY Service Corps
Doriane Gloria
Sr. Vice Chancellor and Chief Human Resources Officer
Recent News
Crain's New York Business
2025-09-12
2025-09-12
Crain's New York Business
2025-08-27
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