HallKeen Assisted Living Communities, LLC · 23 hours ago
Business Office Manager
Providence, RI
Full-time
Onsite
Mid, Senior Level
2+ years expHallKeen Assisted Living Communities is seeking a Business Office Manager responsible for overseeing business office functions at the community. The role includes managing accounting tasks, payroll, and employment benefits while ensuring compliance with regulations and assisting the Executive Director with financial reporting.
Assisted LivingCommunitiesHealth CareProperty Management
Responsibilities
Prepares, inputs, and maintains resident data in system upon move-in to include any demographic and status changes and confirm that billing systems and move-in systems match/reconcile
Prepares, inputs, and maintains all Accounts Receivable data including monthly billing, billing adjustments, processing of cash receipts and monitoring of aging reports in a timely manner
Prepares, inputs, and maintains all Accounts Payable data including setting up vendors, tracking expenses, and processing expenses in a timely manner
Administers the employment function at the community in accordance with HallKeen Assisted Living Communities, LLC’s Policies and Procedures as well as federal, state, and local regulations
Administers the Payroll function at the community including monitoring and submitting appropriate Payroll information to the corporate office and coordinating the process for reporting time clock information within Payroll deadline
Administers HallKeen Assisted Living Communities, LLC’s benefit programs at the Community level including educating new and existing employees about benefit plans as well as assisting employees with enrollment and plan changes
Assist in month-end close processes of accrual preparation and analysis of General Ledger and monthly financials in conjunction with Executive Director
When necessary, assists the Executive Director with the preparation of operational and financial variance reports
Diligently works toward the completion of special projects, requests, and assignments as appropriate
Maintains employees’ files in accordance with state, federal and HallKeen Assisted Living Communities LLC’s policies. Maintains neat/orderly office as specified in policy
Performs weekend manager rotation as needed
Assist in Sales and Marketing by conducting inquiry tours as needed
May supervise administrative assistant, receptionist, security guard or other positions as assigned by the Executive Director
May perform other duties as assigned
Qualification
Required
Associate degree in Accounting, Business, or a related field and two years experience with Business Office functions; or an equivalent combination of education and experience
Working knowledge of Generally Accepted Accounting Principles
Working knowledge of Federal and State Employment Law
Able to clearly present information through the spoken word. Can accurately communicate, providing the necessary level of detail even under stressful or demanding conditions. Ensures a positive attitude and team orientation is exhibited in verbal and non-verbal communication
Able to perform budget analysis and variance reporting
Proficient in using Microsoft Office
Possesses ability to use of office machines including fax, multiple phone line systems, copy machine, calculator
Must have submitted and completed a Criminal Background check for unlicensed employees in compliance with state regulation
Must provide a medical certification from a licensed healthcare provider confirming that the employee is free from communicable disease including TB in compliance with state regulation at hire and annually thereafter
Demonstrates responsibility for, and handles accurately, the details associated with one's work
Organizes office resources in standardized manner to ensure compliance with federal/state regulations and to ensure timely location of files as needed to assist in making business decisions
Modifies style and approach in order to achieve a specific objective
Ability to define realistic, specific goals and objectives. Able to define tasks and deliverables necessary to meet goals. Can assign resources and set priorities to meet goals
Builds processes and policies in a way designed to drive efficiency and continuous improvement
Commitment to continuous improvement of business practices and to assuring that completed work adheres to high standards of accuracy and excellence
Identifies, obtains and effectively allocates the resources required to achieve applicable goals
Ability to work varied schedules to include weekends, evenings and holidays
Demonstrated ability to maintain confidentiality
Physically able to move at least 20 lbs. without assistance
Physically able to bend, reach, and work in small areas
Physically able to push and pull equipment and furnishings
Preferred
Three to five years in Business Office Management or Accounting preferred
Benefits
Medical
Dental
Vision
Health FSA
Dependent Care FSA
Short-Term Disability
Long Term Disability
Life Insurance
Home and Auto Discount program
Vendor Discount Program
401(k) with matching contribution
Accrued Vacation
Sick
Personal time
Paid Holiday Benefit
Employee referral bonus
Resident referral bonus
Company
HallKeen Assisted Living Communities, LLC
HallKeen Assisted Living Communities LLC was formed in 2004 when HallKeen Management expanded its scope of operations to include assisted living services.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase