Sigma Technologies, Ltd. · 2 days ago
Executive Assistant
Perrysburg, OH
Full-time
Onsite
Senior Level
5+ years expSigma Technologies, Ltd. is a growing engineering and design firm with over 500 team members across 30+ states. They are seeking a skilled Executive Assistant to provide high-level executive support to the Chief Operating Officer, managing administrative tasks, travel, document management, and business development. The role requires strong initiative, excellent judgment, and the ability to manage multiple assignments effectively.
CRMInformation TechnologyTelecommunications
Responsibilities
Use project management, time management, and organizational strategies to ensure efficient completion of tasks
Work closely with the COO to ensure he is informed of upcoming commitments and responsibilities, anticipating needs and offering solutions to conflicts
Manage and complete assigned projects, delegating tasks to staff on behalf of the COO as directed, tracking and following up on internal staff assignments, and verifying the accuracy of completed work
Manage and prioritize a dynamic calendar of appointments, client meetings, and events, acting as a gatekeeper, screening calls and requests, and ensuring the COO’s schedule is followed
Organize, facilitate, and create minutes for meetings and video calls
Prepare COO for meetings and business travel, including arranging detailed travel plans and itineraries
Draft letters, client correspondence, documents, and respond to communications on behalf of the COO as directed
Assist with preparing materials for customer presentations and conferences
Submit COO expense reports
Assist in promoting business development in coordination with the Marketing department
Oversight of Front Desk personnel
Continuously seek improvements in work processes and contribute to a culture of innovation and collaboration
Other duties as assigned
Qualification
Required
This position is required to work ON SITE at our Perrysburg, Ohio headquarters during our standard business hours of 8:00 AM-5:00 PM
Experience: 5+ years as Administrative Executive Assistant supporting Senior Level Managers required
Education: High school diploma, or equivalent, is required
Advanced skills with MS Office, especially Word, PowerPoint, Outlook, and Teams/SharePoint
Very high level of poise, responsibility, and professionalism, with an approachable, confident persona; presents a professional executive image and presence at all times
Ability to rapidly grasp and adapt to changing deadlines and priorities
Excellent interpersonal and communication skills with individuals at all levels of an organization, both verbally and in writing
Exceptional project management, time management, and organizational skills, with attention to detail
Strong judgement and problem-solving capabilities
Strong self-motivation with the ability to work independently
Ability to handle sensitive matters with integrity and maintain high levels of confidentiality
Flexibility to work overtime and weekends as requested and needed
Preferred
An advanced degree is strongly preferred
Education, Certification, or Experience as a Paralegal strongly preferred
Benefits
Medical, dental and vision plans with up to 85% of the premium sponsored by Sigma
401(k) plan with matching contributions up to 5% of salary
Paid holidays, vacation, and sick time
Education and professional licensing assistance programs
Company
Sigma Technologies, Ltd.
Sigma Technologies is a leading engineering and design firm specializing in infrastructure solutions for the power and telecom industries.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Ryan Hetrick
President
Company data provided by crunchbase