State of Colorado · 19 hours ago
DOLA Administrator III (Multiple Positions) - Term Limited.
Colorado, United States
Full-time
Hybrid
Senior Level
6+ years expThe State of Colorado's Department of Local Affairs (DOLA) is dedicated to strengthening local communities through various initiatives. They are seeking a DOLA Administrator III to support the Division of Housing's Office of Homeless Initiatives, focusing on data management and technical assistance related to homelessness services in Colorado.
CommunitiesGovernmentSports
No H1B
Responsibilities
Supports provider compliance with federal HMIS Data Standards and BoS CoC policies and procedures. Responsibilities include:
Assisting agencies with accurate, complete, and timely data entry in COHMIS
Reviewing data for accuracy and completeness to support monitoring and reporting requirements
Identifying data quality issues and working with providers to correct errors or gaps
Providing guidance on project-specific data collection requirements, including CE-related data elements
Escalating complex compliance or data issues to the BoS HMIS Manager as appropriate
Provide direct technical assistance to COHMIS end users via Help Desk, email, virtual meetings, and site visits. Responsibilities include:
Troubleshooting and resolving user issues related to system functionality, access, and data entry
Interpreting and responding to user questions regarding COHMIS workflows and system use
Owning issues through resolution and documenting outcomes for future reference
Communicating clearly and professionally with users regarding issue status, next steps, and resolution
Identifying recurring issues or systemic trends and elevating them to the BoS HMIS Manager
Supports system configuration for new agencies, projects, funding sources, and services within COHMIS. Responsibilities include:
Assisting with routine system maintenance and data cleanup to support accuracy and usability
Supporting standard and project-specific reporting needs, including validation and basic analysis
Assisting with development and maintenance of training materials, job aids, and reference documentation
Supporting onboarding and ongoing training for COHMIS users, including coordination of required trainings
Assisting with CE-related system configuration and updates as directed by the BoS HMIS Manager
Support the development and maintenance of data dashboards and visual products based on established designs and strategic direction provided by the Homeless Systems Data & Reporting Manager, ensuring clarity, accuracy, and usability for end users
Produce recurring and ad hoc reports by extracting, formatting, and validating data from COHMIS, ensuring outputs align with pre-established metrics and reporting logic
Implement data workflows and report automation, including updating queries or scripts, building visualizations, and preparing data summaries in coordination with the manager
Assist with data quality checks, identifying inconsistencies, gaps, or potential data entry issues, and escalating findings for resolution
Follow established protocols and documentation to standardize reporting formats, visual styles, and data labeling to support consistency and clarity
Translate technical outputs into accessible visuals and data summaries, supporting the preparation of public-facing infographics, dashboards, and internal reports
Maintain organized internal documentation for reporting definitions, dashboard specifications, and version history
Ensure all work adheres to data privacy, confidentiality, and governance standards, following best practices for handling client-level data securely and responsibly
Qualification
Required
Six (6) years of experience supporting, coordinating, or administering programs, projects, or operations in a collaborative, service-oriented, or technical assistance–focused environment
Qualifying experience includes work related to program or project administration or implementation; providing guidance, training, or technical assistance to partners or stakeholders; coordinating across teams or organizations with varying levels of capacity; translating programmatic, technical, or policy-related information into clear written guidance or recommendations for diverse audiences; documenting and improving processes or workflows; and using administrative or program information to support reporting, compliance, performance monitoring, or operational decision-making
This experience may include work with information systems used in housing, homelessness, or human services programs (such as the Colorado Homeless Management Information System), in support of program operations, service delivery, and system coordination
A combination of related education in business management, public administration, public health, sociology, social work, public policy or a closely related field (as determined by the agency) AND experience as described above equal to six years
Strong analytical skills
Strong organizational skills
Ability to work across teams
Strong attention to detail
Effective verbal and written communication skills
Ability to multi-task, prioritize assignments, and organize work to accommodate shifting deadlines
Effective problem-solving skills
Experience in business writing
Experience process and analyzing moderate volumes of business or administrative data
Proficiency in Microsoft Excel or Google Sheets (including lookups, matching, conditional formulas, pivot tables and similar functionality)
Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind
You MUST be a Colorado resident (at the time of application) to apply for this position
Pre-employment criminal and financial background checks will be conducted as part of the selection process
Applicants must be legally eligible to work in the United States to be appointed to this position
MUST have a valid, unrestricted Colorado drivers license with a safe driving record
Preferred
State of Colorado government work experience providing technical assistance or training
Knowledge of and experience with HMIS and HUD HMIS Data Standards
Experience as a reporting specialist or data analyst with HMIS
Experience with systems administration, implementation, and program evaluation
Knowledge of housing regulations and HUD CoC programs
Experience with data management, including data organization, storage, and reporting
Experience in homeless services or other nonprofit direct service
Ability to produce recurring and ad hoc reports by extracting, formatting, and validating data
Experience with data quality checks, identifying inconsistencies, gaps, or potential data entry issues
Ability to interpret and apply standards, policies, procedures, regulations, and federal laws
Benefits
Medical and Dental Plans
Strong, secure, yet flexible Retirement Plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus pre-tax and ROTH 401K, and 457 plans
Employee Wellness Programs
Paid Life Insurance
11 paid Holidays per year plus Vacation and Sick Leave
Short and Long-Term Disability Coverage
RTD Eco Pass to all eligible State Employees
Flexible work schedule options and hybrid work options
Some positions may qualify for the Public Service Loan Forgiveness Program
Training opportunities
Variety of Free discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program
Company
State of Colorado
Serve the needs of the State of Colorado through a number of subdivisions.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Jeanni Stefanik
Chief Financial Officer
Alan Salazar
Chief Strategy Officer for Colorado Governor John Hickenlooper
Recent News
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