Methodist Le Bonheur Healthcare · 16 hours ago
Onboarding Specialist - Temporary
Memphis, TN
Full-time
Onsite
Entry Level
1+ years expMethodist Le Bonheur Healthcare is a prominent healthcare provider in Memphis, dedicated to making a meaningful impact on the community. The Onboarding Specialist is responsible for coordinating the pre-boarding process for new hires, ensuring compliance and a smooth transition into their roles, while collaborating with various teams to enhance the onboarding experience.
Health CareHealth DiagnosticsHospitalMedicalPersonal HealthWellness
Hiring Manager
Edward M.
Responsibilities
Lead end-to-end onboarding processes for high-volume hiring across diverse job families, ensuring compliance, accuracy, and a consistent candidate experience
Maintain Onboarding Tracker Daily. Daily completion of internal department tracker that provides an overview of the progress of each new hire in the onboarding process. Supply updates of the status of documentation collection, pre-employment scheduling, and completion of all required new hire paperwork to ensure onboarding readiness and compliance
Manages pre-employment documentation by collecting, verifying, and uploading required forms—including offer letters, agreements, certifications/licensures, I-9s, and policy acknowledgements—to ensure accuracy, compliance, and timely completion
Completes I-9 verification and E-Verify cases through both virtual and in-person methods, ensuring compliance with USCIS identity verification policies and procedures. Troubleshoots access issues and documentation errors to support timely and accurate case resolution
Ensures all onboarding activities align with legal requirements, company policy, and industry best practices
Collects and evaluates the effectiveness of the onboarding process by collecting feedback and identifying opportunities for continuous improvement
Prepares identification badges for new associates prior to orientation, ensuring accuracy and timely distribution to support a smooth onboarding experience
Attends orientation registration to check in new associates, collect outstanding I-9 documentation, and troubleshoot access or system issues to ensure onboarding compliance and readiness
Performs administrative, scheduling, and support functions throughout the pre-employment process, including monitoring, collecting, and uploading all required onboarding documentation to ensure accuracy, compliance, and timely completion
Collaborate cross-functionally with HRIS, Talent Acquisition, IT, and hiring managers to streamline onboarding logistics, system access, and orientation planning
Maintains proactive and clear communication with new hires from offer acceptance through hire date, ensuring they receive all required documentation and guidance to complete pre-employment tasks. Serves as a consistent point of contact, addressing questions and concerns to support a smooth and informed transition into their role at MLH
Performs other job functions as assigned or requested
Qualification
Required
High School Diploma or Equivalent
Demonstrate ability to exercise poise, tact and act as an enthusiastic advocate for the organization
Understands and role models exceptional customer service
This role requires a high level of attention to detail, as accuracy and precision are critical to maintaining operational integrity
Proficient skills in Microsoft Office applications, specifically Word, Excel and Outlook
Proficient skills in WorkDay
Ability to maintain a high degree of confidentiality
Efficient and organized. Able to prioritize to meet deadlines and handle multiple tasks at once
Strong customer service, collaboration, and engagement skills. Able to work successfully and professionally with all levels
Attention to detail and compliant with processes/legal requirements
Strong interpersonal and communication skills, including active listening
Self-Starter. Results driven who can work with limited guidance
Ability to troubleshoot, identify improvements, and make simple decisions independently
Preferred
Associates Degree Business Administration
Associates Degree Human Resources
Clerical in an employment, human resources or recruitment setting 1-3 years
Company
Methodist Le Bonheur Healthcare
Methodist Le Bonheur Healthcare is a comprehensive network dedicated to enhancing the health and outcomes of patients.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$1MKey Investors
Health Resources and Services Administration
2021-07-01Grant· $1M
Leadership Team
Monica Wharton
Executive Vice President and Chief Operating Officer
Kate Dowd
SVP and Chief Legal Officer
Recent News
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