Nourishing Hope · 14 hours ago
Executive Assistant
Chicago, IL
Full-time
Hybrid
Mid Level
$65K/yr - $70K/yr
3+ years expNourishing Hope is a dynamic Chicago nonprofit providing food and social services for anyone in need. The Executive Assistant's primary function is to support the CEO by performing complex duties in a highly responsible and confidential manner, while also providing administrative support for the senior leadership team and Board of Directors as needed.
Individual & Family Services
Hiring Manager
Gwen Ramírez
Responsibilities
Ensure effective execution of the CEO’s schedule including appointments, conference calls, meetings and travel
Schedule meetings and events, effectively prioritizing and coordinating the CEO’s calendar
Prepare information and materials – ensuring that all pertinent information is gathered and readily available – prior to CEO’s meetings, donor meetings and other internal and external events
Monitor and prioritize correspondence for the CEO including follow up communication with partners and donors
Conduct interactions with staff and other stakeholders in a positive, professional, manner
Attend and provide administrative support for Senior Leadership Team meetings and retreats
Exercise judgment in determining priorities, organizing work, and appropriate follow-up
Serve as the administrative liaison to the Board of Directors including:
Manage the scheduling of board meetings, committee meetings, and individual board member meetings
Coordinate the preparation and distribution of agendas and meeting packets for board of director meetings
Attend all board meetings and maintain records of proceedings, votes, etc
Manage all meeting logistics including Zoom and/or in person meeting logistics
Apply discretion when handling confidential board materials and communications
Support day-to-day organizational operations through effective coordination, communication, and administrative judgment
Coordinate and manage all meeting logistics for the CEO, Senior Leadership & Leadership Team meetings, and All-Staff meetings, including scheduling, preparing agendas, and facilitating conference calls and presentation technology
Take and distribute meeting minutes and action items, arrange meeting rooms and space set-up/tear-down, and order and manage meals for on- and offsite meetings
Carry out administrative duties, such as ordering supplies and materials, organizing receipts for reimbursement, and submitting invoices for payment
Prepare, proofread and format presentations
Serve as a lead partner to the Culture Club by planning, coordinating, and implementing initiatives that strengthen organizational culture and employee engagement
Undertake and assist with special projects as requested
Provide occasional back-up front-desk relief
Qualification
Required
High school diploma or GED required
Minimum of 3 years of experience in executive administrative support
Demonstrated ability to support a highly engaged CEO and senior leadership team
Ability to manage sensitive information with discretion and professionalism
Strong interpersonal skills with the ability to interface effectively with staff, leadership, board members, donors, and external stakeholders
Ability to thrive in a detail-oriented, deadline-driven environment
Willingness to work flexible hours as needed
Understanding of, and commitment to, food security and a mission-driven organization
Preferred
College degree or some college
Bilingual Spanish
Benefits
Health, dental, and vision insurance coverage
Employer-paid life and disability insurance
401(k) retirement plan with employer contribution
Generous paid time off
Paid birthday holiday
Parental leave
Language pay (Spanish, Russian, Polish)
$250 employee referral bonus
Free subscription to mental wellness app
Company
Nourishing Hope
For more than 50 years, Nourishing Hope (formerly Lakeview Pantry) has served as an invaluable resource in Chicago, ensuring our low-income neighbors have enough to eat and have access to critical, and sometimes lifesaving, social services.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Kellie O'Connell
CEO
Drew Moran
Director of Institutional Partnerships
Company data provided by crunchbase