State of Florida · 2 days ago
BUDGET SPECIALIST - 64084889
Gainesville, FL
Contract
Onsite
Entry, Mid Level
$44K/yr - $46K/yr
2+ years expThe Florida Department of Health is seeking a Budget Specialist to manage the HIV and STD programs' budgets for the Alachua County Health Department. The role involves overseeing budget compliance, contract management, and providing detailed budget analysis to ensure grant targets are met.
Government Administration
No H1B
Responsibilities
This is a highly responsible and professional accounting position involving contract and budget management for the HIV and STD programs for the Alachua County Health Department
This position is responsible for managing the HIV and STD department’s overall budget and ensuring grant activities and expenditures are in compliance with funding sources and reported correctly
Provides contract management and contract file management
This position will report directly to the Operations and Management Consultant Manager – SES
Performs L4 manager tasks for the Alachua County Health Department HIV and STD program budgets
Reviews all assigned L4 budgets on a weekly basis and meets with program managers at monthly to monitor and update programmatic budgets to ensure annual budget and grant targets are met
Reviews and audits account information in accounting systems to ensure that revenues and expenditures accurately reflect the funding source for the HIV and STD programs
Provides detailed budget analysis on all Level 4 budget entities under the direction and supervision of the Operations and Management Consultant Manager-SES
Attends budget training and assists with the submission of the annual budgets for the HIV and STD programs
Submits purchase requisitions in AOD upon request
Provides backup support for Ryan White program staff for the data entry and budgeting in the PCFMRS
Acts as a Contract Manager for the Alachua County Health Department
Maintains all required documentation in the contract manager’s file in accordance with DOH contract management documentation requirements
Performs administrative monitoring of CHD contracts
Ensures proper routing of documents for review and execution
Reviews, approves and submits contract invoices with required backup documentation within 5 days of receipt of a valid invoice
Maintains organized contract files on the Business Office SharePoint
Maintains a log of all assigned contracts/agreements to ensure renewals, extension and new contracts are executed timely
Submits invoices for all contracts that are revenue generating per the terms of the contract
Tracks contract revenue to ensure timely receipt of funds
Provides backup support for submission of Ryan White program vendor invoices to the county for payment
Tracks payment and submits log to RW program staff
Submits timesheets and EAR information on a weekly basis ensuring accuracy and timeliness
Responsible for securing the designated information sets for the purpose of protecting confidentiality, data integrity and appropriate access for all information both confidential and public records which is stored in hard copy or electronic format
Performs All Other Related Duties As Required By Supervisor
Qualification
Required
Advanced skills in data analysis and reporting
Advanced skill in use of spreadsheet software
Decision making
Problem solving
Critical thinking
Public speaking and presentations
Writing and developing written financial reports
Time management
Active listening
Mathematics
Ability to use Microsoft Word, Excel, PowerPoint and Outlook
Knowledge of accounting and auditing principles and procedures
Knowledge of the methods of reviewing and analyzing financial data
Knowledge of grant requirements and reporting
Ability to develop and recommend budgetary revisions
Ability to understand and apply laws, rules, regulations, policies and procedures
Ability to use problem-solving techniques
Ability to plan, organize and coordinate work assignments
Ability to communicate effectively
Ability to establish and maintain effective working relationships with others
Ability to assist in preparation and examination of budgets
Ability to analyze patterns and trends
Minimum - 2 or more years experience in preparing and managing budgets in a professional job setting
2 or more years in managing contracts that are $100,000 or more
2 or more years of computer experience in a professional job setting
Benefits
State of Florida 401(a) FICA Alternative Plan (mandatory)
Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
Workers’ Compensation (mandatory, if needed)
Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
Deferred Compensation (voluntary)
Employee Assistance Program (voluntary)
And more!
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
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