PEG, LLC Careers · 9 hours ago
Administrative Coordinator
Fairfax, VA
Full-time
Onsite
Entry, Mid Level
2+ years expPEG, LLC is a diverse energy efficiency and management consulting firm seeking an Administrative Coordinator to oversee day-to-day office operations. The role involves coordinating customer service requests, managing office supplies, and assisting with company events while ensuring a positive experience for clients.
Management Consulting
Responsibilities
Assist in coordinating the completion of customer service requests that are sent to the company’s internal helpdesk support systems while ensuring follow up by tracking the Turn Around Time (TAT) for closing out service tickets. This includes creating/generating reports detailing data from these service tickets on a monthly basis
Responsible for the overall organizational structure for the office, including inventory control, replenishment of materials/supplies/groceries, and maintenance of office equipment
Assist with cataloging and purchasing office supplies, internal printing materials, marketing/promotional materials, and other related items
Responsible for enforcing policies, procedures, and standards to guide the operation of the office; ensure that results are measured against standards, while making necessary changes as needed
Assist in organizing company functions, meetings, and events including assisting with catering orders, booking conference rooms, and ordering supplies, if needed
Coordinate travel arrangements, as needed, and assist in overseeing the company’s rental car/ride share accounts
Support in coordinating and facilitating shipping distribution companywide for various Departments including distributing new employee equipment and ongoing equipment requests
Assist other departments within the organization by fulfilling operational tasks as needed while providing the utmost professionalism and customer service to internal and external clients
Handle sensitive information in a confidential manner
Provide support and assistance in creating and posting graphics, job announcements, and any other relevant material to the company’s social media (LinkedIn, Facebook)
Carry out other administrative tasks as needed such as preparing presentations, creating/updating Standard Operating Procedures (SOPs), generating/revising reports in Microsoft Excel, mail distribution (USPS/FedEx), filing, making copies, processing documents (i.e. letters, correspondence, reports, agendas, minutes), and other related items
Performs other related duties as assigned
Qualification
Required
2+ years of previous work experience in a Business Administration Position or related field is required
Applicable knowledge of basic principles of administrative/office policy and procedure
Must have strong software skills with Microsoft Excel, PowerPoint, SharePoint, Microsoft Outlook, Microsoft Word, and other related software programs
Must be proficient in using social media (Facebook, LinkedIn)
Expert ability to effectively communicate with other disciplines or groups and resolve schedule conflicts
Excellent attention to detail, organization, and team collaboration skills
Must be dependable, self-directed, and able to complete projects with limited supervision
Must have outstanding verbal/written communication skills and effective interpersonal skills
Proactive problem solver with the ability to multi-task, prioritize, and manage time effectively
Strong phone contact handling skills and active listening
Preferred
Proficiency in Canva and/or Adobe Creative Suite (Photoshop, InDesign, Illustrator) is not required but is a plus
Benefits
20 Annual Paid Days Off (12 Days of PTO, Birthday PTO, & 7 Company Paid Holidays)
Company Sponsored Medical Insurance that includes a contribution of up to 50% off the monthly premium
Dental & Vision Insurance
401(k) Retirement Plan with up to a 4% company match vested immediately
Basic Life & Supplemental Life
Short-Term & Long-Term Disability
Accident & Pet Insurance
Corporate Sponsored Events
Paid Professional Development & Salary Incentives through Learning/Certification Opportunities
Company
PEG, LLC Careers
Our Culture: PEG promotes a company culture that understands the importance of a “team first” mentality.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase