Endeavor TBD LLC · 18 hours ago
Executive Assistant
Baltimore, MD
Full-time
Hybrid
Entry, Mid Level
$0/yr - $65K/yr
2+ years expEndeavor TBD LLC is seeking an Executive Assistant to support three CEOs leading mission-driven organizations. The role involves managing calendars, coordinating logistics, and providing high-level executive support to ensure smooth operations across the organizations.
Business Consulting and Services
Hiring Manager
Delshan Tyette Baker
Responsibilities
Manage and triage executive inboxes with discretion and judgment
Draft and send routine responses using approved language and templates
Schedule, reschedule, and confirm meetings across multiple calendars
Prepare daily or weekly calendar look-aheads and flag conflicts
Coordinate travel logistics when needed
Coordinate meeting logistics (Zoom links, agendas, materials)
Take notes on selected meetings (e.g., business development, planning)
Send follow-ups, summaries, and action items
Track next steps so conversations turn into movement
Prepare and submit invoices using existing templates
Track invoice status and follow up as needed
Assist with contract and scope submissions (admin side only)
Maintain organized records for financial and administrative documents
Maintain lead trackers or CRM systems (status updates, notes, reminders)
Flag stalled follow-ups or overdue actions
Prepare daily or weekly follow-up reminders for each CEO
Track proposal deadlines and key dates
Maintain shared folders, templates, SOPs, and playbooks
Keep internal trackers, to-do lists, and Gantt charts up to date
Support timesheet reminders and basic internal reporting
Create a structure where needed
Coordinate logistics for interns or entry-level hires
Schedule interviews and send communications
Track applications and onboarding steps
Support orientations and surveys
Schedule LinkedIn posts, newsletters, or announcements
Coordinate webinar or event logistics when needed
Pull engagement metrics (views, clicks, replies)
Upload and organize marketing assets
Support clearly defined, time-limited projects
Example: intern onboarding coordination, document cleanup, event prep
Qualification
Required
Relevant experience (2–5 years): Supporting senior leaders as an Executive Assistant, Administrative Assistant, or in a similar support role. Equivalent professional, community-based, or lived experience will be considered
Executive support fundamentals: Strong calendar management, inbox triage, meeting coordination, and consistent follow-through across multiple leaders and priorities
Organization & systems thinking: Ability to create, maintain, and improve simple systems and workflows that help work run smoothly in growing organizations
Judgment & discretion: High attention to detail and the ability to handle sensitive information with care, sound judgment, and confidentiality
Clear communication: Strong written and verbal communication skills, with the ability to communicate effectively across teams, partners, and stakeholders
Admin / Ops Tool: Comfort using and learning digital tools such as Google Workspace, Slack, scheduling platforms (Calendly, Doodle), CRM's or lead trackers, project management tools (e.g., ClickUp, Monday, Jira), financial tools (e.g., QuickBooks, Bill.com), and data tools (e.g., Airtable, Tableau)
Mission-driven comfort: Familiarity with community-based, nonprofit, or social impact environments and comfort working in fast-moving, growth-stage settings
Preferred
Bachelor's degree or equivalent professional, community-based or lived experience
Benefits
Medical
Dental
Vision
Paid Vacation
Paid Holidays
Company
Endeavor TBD LLC
We're an operations firm for socially-vested - we turn intentions into actuals.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Delshan Tyette Baker
Founder & CEO
Company data provided by crunchbase