State of Florida · 1 day ago
CONTRACTS & AGREEMENTS SPECIALIST II - 55010763
Tallahassee, FL
Contract
Onsite
Mid Level
$60K/yr - $64K/yr
4+ years expThe State of Florida Department of Transportation is dedicated to improving the safety and efficiency of the transportation system. The Contracts & Agreements Specialist II will assist with consultant acquisition, contract negotiation, and preparation, ensuring compliance with regulations and supporting project management activities.
Government Administration
No H1B
Responsibilities
Coordinates and documents consultant selections, prepares schedules for new acquisitions with Central Office Project Managers, drafts and enters consultant services advertisements in the Procurement Development Application (PDA), receives Letters of Response and verifies consultant qualification and/or licensing information, verifies consultant compliance with advertisement requirements and restrictions, prepares longlist packages for use by the Project Manager and Technical Review Committees, and prepares shortlist packages for use by the Selection Committees
Enters all public meetings in PDA for posting on the Procurement website
Maintains and meets production schedule milestones for Central Office Consultant Acquisition Plan
Prepares Request for Proposal packages
Assists Project Managers with development of Scope of Services documents where necessary
Reviews Scope of Services documents, including staff hour estimates for Central Office projects
Prepares and distributes Request for Proposal packages
Provides guidance/interpretation to consultants and Department staff regarding contractual and public meeting requirements
Plans and conducts pre-proposal (Scope of Services) meetings
Conducts pre-meetings and prepares agendas
Coordinates and acts as facilitator for consultant oral presentations and interviews
Acts as facilitator for technical review committee meetings, for evaluation of technical proposals
Prepares final selection packages for senior management serving on Selection Committee meetings
Compiles technical proposal scoring data submitted by the Technical Review Committees
Posts results of final selection in PDA and to the Procurement website
Prepares consultant contract agreements and amendments, including supplementals
Coordinates contract agreements with Federal Highway Administration if federal funding is required
Ensures that all necessary forms are completed, including Conflict of Interest Certification and federal forms
Assists/Instructs Project Managers in preparing task work orders, when necessary
Reviews Task Work Orders and Task Work Order Amendments prior to execution as necessary
Plans and conducts contract fee negotiations
Conducts pre-meetings, prepares Request for Fee Proposal documents, and schedules all negotiation meetings
Reviews fee proposal and supporting documentation and staff hour estimates (Automated Fee Proposal) in preparation for negotiation meetings
Prepares Negotiation Preparation Checklist
Conducts contract negotiations in accordance with Mutual Gains Negotiations approach, Procurement Office Negotiations Handbook, and other referenced Department negotiation guidelines
Negotiates appropriate operating margin for each consultant
Prepares all correspondence to consultants regarding fee negotiations
Supplies project manager with the baseline of individuals on contracts
Conducts kickoff meetings for new contracts and also conducts kickoff meetings with new project managers when they are assigned a new contract
Serves as Procurement point of contact during an unsolicited proposal procurement process
Coordinates advertisement through the Procurement Office website, newspapers, and Florida Administrative Register
Coordinates notification to local governments that are affected by project's location
Drafts and coordinates the responsiveness check for the technical proposals that are received
Responsible for routing questions from public information requests to appropriate staff and ensuring timely addenda postings
Assists as needed with data entry of contract information into the Consultant Invoice Transmittal System (CITS), for all Central Office contracts, amendments, and task work orders
Participates in Professional Services Quality Assurance Reviews statewide
Qualification
Required
Four years of professional business experience
Post-secondary education can substitute for the required work experience on a year-for-year basis
Knowledge of and ability to create, modify and upload data using the Automated Fee Proposal (AFP) spreadsheet
Skilled in troubleshooting spreadsheet errors
Skilled in use of Microsoft Word, Excel, and PowerPoint
Knowledge of governing statutes, Rule, and procedures related to professional services consultant contracting and consultant performance evaluation
Ability to communicate effectively, both written and verbal
Knowledge of accepted contract negotiation principles
Ability to prepare reports, correspondence, guidelines, and PowerPoint presentations
Ability to access information using the Internet
Ability to schedule and manage acquisition activities for major consultant projects
Ability to analyze and evaluate consultant price proposals
Knowledge of the Procurement Development Application
Knowledge of standard methods of compensation for Professional Services consultant contracts
Knowledge related to Roadway Design, Project Development and Environmental Studies, Planning, Construction, and Project/Contract management
Knowledge of Consultant Invoice Transmittal System (CITS) application
Knowledge of Civil Engineering, understanding principles and concepts of Geotechnical Engineering, Roadway Design, Structures Design, Traffic Engineering, Intelligent Transportation Systems Design, and Surveying
Benefits
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
10 paid holidays a year
Generous vacation and sick leave
Career advancement opportunities
Tuition waiver for public college courses
A variety of training opportunities
Employee Assistance Program (EAP)
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
Recent News
St Pete Catalyst
2026-01-14
2026-01-14
Maryland Daily Record
2025-08-29
Company data provided by crunchbase